Executive Assistant

Overview:

An Executive Assistant is responsible for managing the schedules and communications of key company executives. Their duties include prioritizing emails and phone calls, gathering documents to prepare for meetings, coordinating travel arrangements and much more.

The ideal candidate will be willing and able to work on-site at our Indianapolis location 3-4 days a week.

Responsibilities:

Essential Responsibilities

Perform daily administrative duties to support the Executive team

Provide administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf

Maintain comprehensive and accurate records, process and file expense reports

Organize meetings to include scheduling, sending reminders, arranging for travel, coordinating resources & materials, and organizing catering when necessary

Answer phone calls, emails and other communications in a polite and professional manner

Welcome visitors

Manage the executive(s) calendars, including making appointments and prioritizing the most sensitive matters

Scan, organize and/or file documents

Maintain inventory of office supplies in common areas and complete purchase requests

Act as back up to other administrative staff in office

Providing information, answer questions, and respond to requests from employees, clients and visitors

Support and participate in other company initiatives as directed by management

Perform other duties as assigned

Collaborate with other administrative/support staff and management on a regular basis

Qualifications:

Skills:

Proficient with Microsoft office (Word, Excel, PowerPoint and Outlook)

Excellent telephone etiquette and communication skills

Excellent customer service skills, must be friendly and courteous

Professional appearance and can-do attitude

Attention to detail

Ability to use standard office equipment (PC, photocopier, fax)

Minimum Qualifications

3+ years relevant administrative experience supporting an executive level individual or team

Associate or Bachelor degree preferred but relevant experience in lieu of education will be considered.

*This position could be offered at different levels for candidates who qualify with a combination of advanced levels of education and/or years of experience. The salary range will adjust along with the level of the role to match the person’s relevant experience and/or education level.

Inotiv is a growing contemporary drug discovery and development company where we “Play to Win” in an industry rich with opportunity. Together, we face challenges and together we win in the delivery of world-class drug discovery and development solutions that impact the health and well-being of people all over the world. There’s an opportunity for everyone at all phases of a career, each individual’s unique skill set has an impact on the work we conduct. If you have the talent and desire to impact the quality of people’s lives, we have the career opportunities to make it happen. Join us in embracing research and science to impact the health and well-being of people all over the world.

Inotiv has been named a 2023 Top Workplace!

Salary will be commensurate with experience and responsibilities. Benefits include health and dental coverage, short- and long-term disability, paid time off, paid parental leave, 401K, and more!

Inotiv is an Equal Opportunity Employer. It is our policy to provide a fair and equal employment opportunity to all persons, regardless of age, race, color, religion, sex, gender, gender identity, gender expression, sexual orientation, genetic information, disability, national origin, veteran status, or any other basis prohibited by law. This policy governs all aspects of employment, including selection, job assignment, compensation, discipline, termination and access to benefits and training.

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