Administrative Assistant

Company Description

Proudly Canadian-founded, the Lorex team across North America is committed to the design, development, and deployment of ingenious smart home security and business monitoring solutions that enhance our customers’ lifestyles and sense of well-being. We achieve this by continuing to produce innovative solutions, all backed by cutting-edge technology and a dedicated team of forward thinkers.

Job Summary

The Administrative Assistant is integral to maintaining the efficiency of our corporate environment. This role oversees diverse administrative tasks, focusing on facilities management, including maintaining office supplies, coordinating equipment upkeep, and liaising with vendors. Additionally, the position provides essential support in organizing office events and facilitating seamless integration for new hires. Furthermore, the Administrative Assistant offers HR administrative support, handling tasks like phone screening, background checks, and report generation. In summary, the Administrative Assistant ensures a productive and well-organized work environment through versatile administrative support.

Duties and Responsibilities:

Corporate Administration and Facilities Management:

as the main liaison with vendors, including insurance companies, cleaning services, and Shred-it service.

office supplies, cafeteria provisions, equipment (printers/photocopiers), and stationary (business cards).

office supplies and manage inventory levels efficiently.

in coordinating office events and functions, including team meetings and celebrations.

with new hire workstation placement and equipment setup.

the corporate cell phone plan, conducting vendor analysis to select the best value plan and provider.

food orders for meetings and entertainment purposes.

responsibility for building maintenance issues and resolutions at the Markham office.

the access control fob key system and serve as the direct contact for Tyco emergency calls regarding any building issues.

Executive and Board Support:

executives' calendars, schedule meetings, and coordinate travel arrangements.

meeting logistics for both executives and board members, including room setup, agenda preparation, and minute-taking.

and respond to emails and other communications promptly and efficiently.

ad hoc tasks as requested by the executives and provide support to the board, including preparing meeting minutes and documentation.

HR Admin Support:

HR Coordinator in recruitment activities, including screening resumes, scheduling interviews, and maintaining candidate communication.

in preparing new employee onboarding materials and maintaining accurate employee records.

to HR projects as required.

Requirements:

degree in Business Administration, Human Resources, or related field preferred.

communication and organizational skills.

to handle sensitive information with discretion.

in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

administrative experience.

vendor management abilities.

to handle diverse tasks.

in coordinating event logistics.

resolution of maintenance issues and ad hoc tasks.

to manage multiple priorities efficiently.

mindset with internal stakeholders.

record-keeping and inventory management.

to providing excellent support to internal stakeholders.

to adjust working hours occasionally.

Additional Information:

This position is fully in-office Monday to Friday and may require occasional overtime or flexibility in working hours to accommodate executive schedules.

Lorex welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.