Remote Senior Research Administrator

Responsibilities: Works with information from internal systems, grant management software, PeopleSoft, and other systems to monitor purchases, actual, and encumbered expenses as well as salary distributions.

Must have a strong working knowledge of sponsored research including budget management for federal and non federal awards, contracts and subcontracts.

Must demonstrate a strong aptitude for numbers.

Works with Financial Analysts and others as necessary to reconcile information/reports and provides investigators with regular financial status reports in user friendly-formats.

Expected to have regular meetings with investigators where projections are provided and reviewed to avoid deficit spending.

As necessary, work with investigators and RAD to manager deficits.

Responsible for managing all time and effort reporting for defined areas of responsibility.

Works with PIs to regularly monitor information, make changes as appropriate.

Report to PI and RAD any unusual or noncompliant information.

Authorizes all expense items such as making deposits, transferring funds, assigning expenses within areas of responsibility.

Works with ancillary areas such as A/P, HR, and purchasing to ensure receipt of materials and prompt payment or resolution of any issues.

Coordinates and supports overall grant proposal submission process including budget development for new and non-competing submissions.

Advises investigators of grant policies, due dates for progress reports, and compliance requirements.

Reviews proposal in final stage prior to Research Administrative Director signature and submission to sponsor.

Assists PI with posting positions into the internal hiring management systems, confirms funding for salary and ensures equitability of offers with HR and PI.

Councils and assist PI with research staffing issues including corrective action plans, terminations and promotions.

Works closely with Immigration Specialist, HR and the Tax Department to facilitate visas for all foreign scholars.

Works directly with PIs to effectively complete the new hire process for staffing in assign areas.

Writes job descriptions, may participate in the hiring process as defined by PI or RAD.

Responsible for ensuring orientation is conducted for new hires and supports the PI in the annual performance review process.

Participates in routine research administrative meetings.

Participates in seminars and programs and the stay abreast of best practices and guideline regulations.

Work on committees of interest to highlight skill set is strongly encouraged.

Provides support to RAD on special projects as necessary.

Works with Research Administrative Director, Research facilities and PI with on boarding of new lab staff and lab close out process.

Works closely with research Facilities to coordinate laboratory closings and may assist with laboratory openings for new investigators.

Required Qualifications: Bachelor's degree required.

5-8 years related work experience required.

Grants management, budget preparation and financial management principles and regulatory requirements.

Previously demonstrated understanding of policy and practice governing research compliance within a large institution.

Experience with computer systems required, including web based applications and some Microsoft Office applications which may include Outlook, Word, Excel, PowerPoint or Access.

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