Executive Administrator

Executive Administrator

Our Fortune 100 Credit Union client is looking for an Executive Administrator to join their team on a HYBRID schedule (2 days onsite/week) in Vienna, VA.

Hybrid Days in-office requirement: 2x a week or 8x a month

Hours: Monday - Friday, 8:00 AM - 4:30 PM

Location: Vienna, VA

Description

To provide high level administrative support to an Executive Leader. Perform research and analysis relating to processes, operations, and issues in the Department. Assist in evaluating and conducting the activities of the Department by analyzing work processes, production statistics, and other operational activities. Produce reports, statistics, and analyses, on Department operational activities. Provide leadership and guidance to lower-level related staff.

Responsibilities

Act as primary point-of-contact and gatekeeper for the Executive Leader regarding divisional, cross-organizational, and external events, projects, and activities

Coordinate and maintain the Leader's calendar, schedule, meetings, conferences, and speeches/presentations; arrange travel plans and accommodations

Research and prepare ad hoc or standing reports, analyses, summaries, charts, graphs, letters, and memoranda

Oversee and prepare executive summaries, letters, board reports, monthly/quarterly briefs, and various ad hoc communications for EVP and senior leadership

Review, proof, and edit departmental correspondence/media releases for content, completeness, data integrity and accuracy

Coordinate department interactions with Navy Federal Front Office

Assist Executive Leader with the communications and engagement activities to ensure staff members understand the vision, direction, and priorities of the department

Review the effectiveness and efficiency of departmental operations, business practices, trends, and issues relating to department functions and practices

Identify, analyze, develop, and recommend new concepts, changes, and enhancements to improve the quality of operational processes, procedures, and technical support, coordinate implementation with appropriate personnel

Lead or participate on project teams, and/or study groups, tasked with implementing new services, producing events, improving processes, or addressing other significant issues

Coordinate and oversee special functions/events for the Executive Leader, other senior management, and visitors by interacting with internal and external service providers/vendors

Coordinate and/or assist with activities supporting Navy Federal's community outreach responsibilities

Act as liaison to other senior management, Navy Federal staff, financial industry officials and organizations to ensure department executive is prepared for board/committee meetings

Maintain and reconcile department business accounts, ledgers, and expenses

Coordinate with and provide guidance to department Staff Assistants and other support staff

Partner with other business units and vendors to improve procedures, resolve problems, and implement initiatives; presents conclusions and recommendations to management

Prepare and coordinate activities related to the completion and submission of the Annual Financial Plan

Perform other duties as assigned Top 3 Required Skills:

Meticulous attention to detail

Risk Management

Microsoft Office Suite proficiency

Top Desired Skill:

Audit Background

Qualifications

Must be able to work a W2 Contract. We can NOT do c2c arrangements.

Candidate must be legally authorized to work in the United States without a sponsoring employer indefinitely. * We will only accept the following: US Citizens, Green Card Holders, TN Visa, Green Card EAD's. *

Significant experience handling highly confidential and sensitive situation

Significant experience in managing multiple priorities independently and/or in a team environment to achieve goals

Significant experience in guiding and mentoring others

Advanced skill exercising initiative and using good judgment to make sound decisions

Advanced research, analytical, and problem-solving skills

Advanced copywriting, editing and proofreading skills

Advanced skill interacting with staff, management, vendors, and members diplomatically and tactfully

Advanced skill building effective relationships through rapport, trust, diplomacy, and tact

Advanced organizational, planning and time management skills

Advanced verbal and written communication skills

Advanced database and presentation software skills

Advanced word processing and spreadsheet software skills

Desired- Significant experience working in administrative and executive support

Desired - Significant experience working in a credit union environment

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