Executive Assistant

Responsibilities:

Holds responsibility for performing basic tactical and strategic administrative support tasks for upper executive-level employees of the organization and is recognized as the top administrative employee in the department or division.

Assists in scheduling appointments, meetings, and events for executives, maintaining their calendars, and sending reminders, and assists in reserving conference rooms, setting up audio-visual equipment, and preparing meeting materials.

Answers phone calls, takes messages, responds to routine emails on behalf of executives, and filters and prioritizes incoming correspondence.

Helps coordinate travel plans, including booking flights, hotels, ground transportation, and preparing travel itineraries.

Provides general administrative support as needed, including photocopying, faxing, and mailing documents.

Generates statistical and analytic reports for utilization by the organization for strategic planning in the administrative function and assists in preparing presentations with relevant insights for the executives.

Acts as a primary point of contact between upper executive-level employees of the organization and internal/external stakeholders.

Conduct basic research tasks, such as gathering information for reports or projects, in collaboration with relevant stakeholders.

Drafts and formats routine documents, reports, and presentations, and proofreads and edits documents to ensure accuracy and compliance with company guidelines and policies.

Coordinates the administrative work within the department/division, while working with other departments/divisions and companies.

Education and Experience Required:

High school education or equivalent;some college level education highly preferred.

Typically requires a minimum of 9+ years general administrative experience, or equivalent combination of experience and college level education.

Type of Experience Needed:

Advanced general administrative skills/knowledge required at an upper executive level.

Usually works with multiple issues/projects and has the experience/ability to support multiple project administrative requirements.

Regarded as the key administrative employee of the division and is a primary administrative employee in the company.

Specific advanced software skills as required by the division.

RightStone is committed to compliance with all applicable laws providing equal employment opportunities. This commitment applies to all persons involved in Company operations and prohibits unlawful discrimination by any employee of the Company, including supervisors, coworkers, independent contractors and other third parties.

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