Secretary

Discover a rewarding career with us!

Our full-time positions come with an array of excellent benefits including comprehensive healthcare coverage, a pension plan, flexible spending accounts and even a student loan reimbursement program.

At Lancaster County, we understand the importance of work-life balance.

That's why we offer paid time off for sick, vacation and holidays, an employee assistance program, and family medical leave.

JOB SUMMARY Scheduling preliminary hearings and block preliminary hearings at the magisterial district judge level.

Assemble files containing forms required for representation.

Notify clients and MDJs of hearing dates.

Track and monitor files after case has been returned to court, update scheduling calendars.

Close files, send correspondence, assist in office, and phone receptionist work, prepare statistics for Chief Public Defender.

ESSENTIAL JOB FUNCTIONS 1.

Prison Intake File Preparation * Monitor prison applications: prepare files and enter information on incarcerated clients into LegalEdge; * Screen intake materials/applications for possible conflicts of interest and advise Chief Public Defender.

* Communicate with Magisterial District Justice staff regarding representation of clients by the Public Defender's Office; verify preliminary hearing dates; request copies of complaints; send continuance letters if necessary.

* Prepare probation/probation violation files; make sure capias is in the file.

* Scan required paperwork and attach in LE.

2.

Office Reception/Walk-In File Preparation * Assist in waiting on clients and the general public, answering telephone calls.

* Prepare files and enter information in LegalEdge for walk-in clients.

* Screen intake information for possible conflicts of interest and advise Chief Public Defender.

* Notify district justice of representation of clients by the Public Defender's Office; verify preliminary hearing dates; request copies of complaints; send continuance letters when necessary.

* Prepare probation/probation violation files; make sure capias is in the file.

* Scan required paperwork and attach in LE.

3.

Document Preparation * Type letters, memos, and petitions when necessary.

* Prepare subpoenas when required.

* Keep track of criminal complaints so that they are checked for possible conflicts of interest.

4.

Rounds to the Courthouse * Deliver paperwork from the Public Defender's Office to the appropriate offices in the Courthouse for filing and service; (i.e.

District Attorney, Clerk of Courts, Judge Chambers, Office of District Court Administration, Prothonotary). * Update sign-up sheet for clients in the Courthouse.

* Pick up any paperwork for the Public Defender's Office and bring back materials to the office for timestamping and distribution to APDs or other office personnel.

* 5.

Filing/Closing Cases in LE * Close out files in Lega ledge; scan per electronic file policy.

OTHER SPECIFIC TASKS OR DUTIES 1.

Schedule probation and parole violation hearings.

2.

Filing, office reception, telephone reception and other general clerical duties.

3.

Enter data and track court schedules and cases.

4.

Order office supplies and special equipment.

5.

Close cases in LE database.

6.

Prepare files for Bench Warrant Court.

7.

Assist in training other staff members.

8.

Check the support contempt court list provided by Domestic Relations for representation and for conflicts of interest.

9.

Perform other duties as assigned.

10.

Scan required documents to LE.

MINIMUM QUALIFICATIONS 1.

High school graduate.

2.

Typing and computer literacy a necessity.

3.

Business school training in related legal subjects desirable.

4.

Experience in the legal field desirable.

5.

Bi-lingual (English/Spanish) capability desirable.

6.

Any equivalent combination of education, experience and training that provides the required knowledge, skills and ability to perform this job.

KNOWLEDGE, SKILLS, AND ABILITIES Computer literacy, typing and organizational skills are relevant to performing this job.

Ability to concentrate in a high-energy environment with distractions is a desirable trait.

Ability to work well with other staff members, including attorneys, paralegals, secretaries, and investigators, as well as working well with magisterial district justice office, the prison and other court-related personnel.

The ability to understand customer needs and ability to resolve problems is a necessity.

Ability to communicate and interact with other County employees with the flexibility to adapt to changes in the criminal justice system.

REQUIRED LICENSES/CERTIFICATIONS/CLEARANCES PA State Criminal Background Check PHYSICAL REQUIREMENTS/WORK ENVIRONMENT Must be able to complete daily rounds/mail delivery in all weather conditions.

Must be able to transport all mail collected to and from the Courthouse.

ADDITIONAL INFORMATION The County of Lancaster offers comprehensive benefits to our employees.

Read more about our benefits here.

Lancaster County Government provides Equal Employment Opportunity for all persons regardless of race, religion, age, sex, national origin, genetic information, or disability.

The County also observes all applicable laws regarding Veterans status.

The County reflects this action in all areas of employment and compensation practices and policies.

Employment with the County is based upon the ability to perform the job as well as dependability and reliability once an individual is hired.