Payment Specialist

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Job title

Payment Specialist, FSS

Purpose

Payment Specialist is responsible for performing several Accounts Payable (AP) Payment workflow tasks and coordination of payment processing.

AP Accountant is expected to generate payment proposal and review invoices, complete appropriate checks for business approval and/or reconciliations, and post the payment entries into the system.

Interrelations

The position reports to AP Team Leader.

Formal authorities

Has the authority to act within this Functional Description and within the chart of authority as outlined in the company’s Global Integrated Management System (GIMS).

Main responsibilities

Position-holder is responsible for:

Executing payment on a timely manner and accurately as per KPI and in compliance with service level agreements, company policies, procedures and controls

Obtaining appropriate approval for payment based on company Chart of Authority

Supporting preparation of analytic reports and/ or accounting schedules

Responding to queries and resolving any issues during the transaction handling and explaining the procedures and control requirements according to internal SOP in order to ensure timely completion of tasks as assigned

Reviewing monthly reconciliation and ensure outstanding items are resolved within specific time frame (For .e.g clearing of aged AP items)

Supporting internal / external audit

Closely follow-up with related parties (eg. AP Invoicing team) on errors on posted document detected during quality check

Cooperation with cross function teams within FSS for monthly closing activities

Identifying and developing process improvements plans when required.

Working with the business functions to maintain the payments pipeline, managing day-to-day responsibilities such as monitoring & researching the cause of rejected payments, daily reconciling of payment processing statements for high volume transactions

Developing and documenting systems, operations processes and reporting flows

Verifying supplier accounts by reconciling monthly statements and related transactions

Assisting in the financial month and year end closing process

Other ad-hoc AP duties as required

Treating all information received as strictly confidential

Accountabilities

The position-holder will be measured against:

Meeting financial deadlines

Accounting accuracy

Ensure compliance of Chart of Authority

Delivering of relevant, timely and accurate information

Compliance of accounting policies and procedures

Compliance of Audit, Tax, and regulations

KPI’s specified in SLA

Health & Safety

As an employee:

The employee is responsible to adhere to the company’s health and safety* requirements to ensure their own safety and the safety of their colleagues by:

participating in risk assessment processes in the workplace completing required health and safety training and certifications following safe work practices and procedures and use personal protective equipment (PPE) when required inspecting equipment and the workplace regularly and actively eliminating hazards reporting accidents, incidents, injuries, near misses, safety risks and issues of non-compliance with health and safety procedures according to internal procedure Developing the safety culture at own workplace and cooperating with others on matters relating to health and safety

*this includes physical as well as psychosocial health and safety

Qualifications

Bachelor’s degree preferably in Accounting or Finance

2+ years of relevant experience in finance, preferably processing in a high volume environment

Good knowledge of accounting principles

Previous experience in a similar Accounts Payable environment within an organisation or SSC/BPO environment is advantageous

Computer literacy – Excel, Word and other large enterprise systems is advantageous (e.g. IFS, SAP, Oracle etc.)

Good command of the English language (spoken & written). Additional European / Middle Eastern / Asian language(s) skills will be advantageous

Additional preferences

Excellent communication skills and cultural awareness

Positive attitude, customer centric mindset and willingness to go the extra mile to meet organizational goals

Previous experience in migration process and/or system implementation preferred

Proven ability to learn and understand new software/accounting systems

Ability to build good relationships with different stakeholders

Attentive to detail and deadlines

Structured and well-organised

Ability to resolve problems and deal with high volume transactions

Analytical skills

Sharp judgment

Ability to multi-task and prioritize

Accountability and responsibility, independent working style

Process Involvement

AP

Month End Closing

WSS Policies & Procedures

FSS Work instructions

Monthly Financial Reporting

Auditing

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