Expressions of Interest - Administrative Assistant, Melbourne

The Opportunity

Our Administrative Assistants are an integral part of our firm and assist in the smooth running of our practice groups and ensure our Legal Assistants and legal teams perform at the highest level.

You day could involve:

Providing timely and accurate support to Legal Assistants with administrative support needs.

Delivering high quality, accurate work whilst managing deadlines, responding to change and the competing priorities of all work.

Meeting required deadlines and negotiate alternate timeframes when necessary.

Liaising with business services and other services to coordinate urgent mail and courier requests.

Preparing files for archiving and manage return and retrieval of files following firm guidelines.

Assisting with internal and external practice group events and functions.

Skills & experience:

We are seeking expressions of interest from candidates who demonstrate:

Impeccable attention to detail.

Demonstrated enthusiasm and proactivity in the workplace.

Knowledge of the Microsoft Office suite (Outlook, Word, Excel and PowerPoint).

Strong time management and organisational skills; ability to prioritise your time across a number of busy matters.

Good written and verbal communication skills with a demonstrated ability to build effective relationships with stakeholders.

What you can expect from us:

We’re a world leading international law firm with a global team of over 5,000 professionals. As the market leader in Australia, we are committed to high performance, collaboration, diversity and digital innovation. We are client-centred, commercially driven, and renowned for our solution-focused expertise. We will align your growth with our ambitions.

We make your personal and professional growth our business. And as part of the team, our ambition is yours too. Wherever you are in your career: grow and help the firm grow with you.

We will provide opportunities to learn on the job as well as a mix of learning opportunities tailored to you. Daily experiences, supportive challenges, team collaboration, mentors, and structured learning opportunities help you to expand your knowledge and reach your goals.

We value your wellbeing, both at home and work and we place a strong emphasis on mental health. If you need support, you’ll have it and we’ll empower you to harness your personal strengths, navigate uncertainty, embrace opportunities, and effectively manage things within your control.

For more benefits on offer such as our 26 weeks paid parental leave, holistic wellbeing fund or home office allowance please click/ copy this link into your browser -

Join us to be part of a human, bold and outstanding team at Australia’s market leading law firm.

We encourage applications from individuals of diverse backgrounds, including but not limited to First Nations, LGBTIQA+ and neurodivergent individuals, as well as individuals of all ages, cultures, genders, and abilities. We’re a safe, inclusive, and equitable workplace and celebrate the diversity of our people.

For further information on Administrative Assistant or other legal support roles at HSF, please contact Kara Powell, Recruitment Coordinator on

Team

Working Pattern

Full time

LocationMelbourne

Contract typePermanent Contract

Diversity & Inclusion

At Herbert Smith Freehills you will be part of a diverse, innovative culture where high performance, client focus and highly engaged people are our differentiator. People at our firm come from a range of backgrounds and bring a wide variety of experiences and perspectives to their work with us. We strive to ensure that our inclusive environment means you feel valued and able to perform at your best by being your authentic self at work. We know that our future success not only depends on being innovative and progressive in the changing legal market but, most importantly, on our people feeling highly engaged in meaningful work.

We understand that you have commitments and personal interests outside of work and we strive to create a working environment based on mutual trust and respect, in which you can perform at your best whilst maintaining sustainable balance across your life.

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