Administrative Assistant

CMG Financial has a great opportunity for an entry level administrative assistant to work with the executive assistants who support our CEO and other executives. Great opportunity for a new grad to join a growing company. Must be able to work onsite at our San Ramon headquarters 5 days a week starting at 7:30 AM.

ESSENTIAL DUTIES and RESPONSIBILITIES, includes the following responsibilities, but not limited to:

Organizing, Filing, printing, scanning and shipping items.

Occasionally driving to pick up items needed, drycleaning, etc.

Setting up badges/seating when execs come into corporate. Calendaring and responsible for corporate visits coming into town and maintaining visit itinerary (arranging cars, lunches, dinners, etc.)

Creating and coordinating meetings.

CMG Anniversaries- Maintaining up to date report on corporate anniversaries.

Handling signature requests and ensuring it has gone through the approval process prior to providing to executives for execution.

Conducts research, compiles and creates reports. Research will include utilizing internal software and systems and may need to contact vendors.

Reviews and responds to daily internal/external mail dependent on instructions. Prioritizes mail and responds based on urgency in subject matter.

Demonstrates a high level of professionalism in dealing with confidential and sensitive issues.

Composes and distributes professional correspondence and memoranda, e-mails and calls.

Coordinates travel arrangements; completes expense reports and processes invoices; ensures that correct account codes are used and required signatures obtained.

Maintaining executive office:

Keeping executive office, kitchen and training room organized and clean.

Maintain kitchen cleanliness, ordering groceries, ordering lunches, opening and closing the kitchen each day.

Making Breakfast/lunch and coffee for executives

PREFERRED QUALIFICATIONS AND EXPERIENCE:

Bachelors Degree preferred

Professional appearance and demeanor.

Excellent verbal and written communication skills.

Proficient in Microsoft Programs.

Versatility and flexibility within an ever-changing environment.

Acute attention to detail.

Commitment to excellence and high standards.

Ability to work on complex projects with general direction and minimal guidance.

Ability to deal effectively with a diversity of individuals at all organizational levels.

Good judgment with the ability to make timely and sound decisions

Creative, flexible, and innovative team player

Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow.

Ability to work independently and as a member of various teams and committees.

Demonstrated ability to plan and organize projects.

CMG pays a competitive base which ranges from $50,000 - $55,000. Factors that affect base salary may include: Education, Administrative/clerical experience, knowledge of mortgage industry, computer skills and customer service experience.