Office Coordinator at Pine Hill Elementary School

POSITION: Office Coordinator 12 Months - Class 7 - 8 hours per day HOURS: 7:00 a.m.

- 3:30 p.m.

with hour unpaid lunch LOCATION: Pine Hill Elementary School STARTING PAY: $19.91 per hour (Step 1) ANTICIPATED START DATE: March 12, 2024 AVAILABLE FOR APPLICATION: Open until filled POSITION SUMMARY: This position provides coordination in the overall operation of the school office to provide support to the principal, students, building staff, parents/guardians, and district staff in matters pertaining to the established procedures for the education of the students within each building.

PRIMARY JOB FUNCTIONS: General Office Functions * Assist students, staff, and parents, including: greet people entering the office; assist with directions, information, provide positive and friendly customer service in person and over the telephone.

Remain cheerful, calm and professional in all situations * Provide clerical support, which may include: * Calendar and schedule maintenance for supervisor * Correspondence/flyer distribution * Data entry * Copying * Infinite Campus support * Filing * Composing correspondence and spreadsheets using Word, Excel and Outlook * Maintain confidentiality and data privacy for employees and students.

* Treat students and staff with fairness and equity.

Understands and supports students and staff with varying cultural, ethnic, sexual orientation, religious, and/or language backgrounds.

* Other duties as assigned.

Department Specific Job Functions * Order and maintain office, department and classroom supplies.

* Assist with student scheduling including Kindergarten, sections, enrollment and withdrawal * Coordinate substitutes for building by utilizing the substitute calling system and distributing keys, badges, lesson plans and payroll vouchers.

* Assist the health office by providing coverage during lunch and breaks, assist during busy times, administer medications and provide minor first aid.

* Provide coverage for essential parts of other clerical positions that need to be maintained over holidays and summer break.

* Collect, verify, code and obtain approval for payroll vouchers and submit to Human Resources/Payroll.

* Coordinate key distribution in the building and maintain accurate records.

* Operate and maintain automated phone-calling system.

* Update pages on school's newsletter, as necessary * Update announcements and other information using multiple methods * Maintain all building fund accounts, prepare reports for auditing purposes, prepare purchase orders, collect fees and records, distribute all supplies and equipment, and communicate with finance department.

* Assist with standardized testing distribution process.

* Collect and maintain student information in accordance with district and state requirements.

* Communicate regularly with parents and staff.

* Process all student changes for the building under the direction of the principal.

* Initiate postings, PAFs (Personnel Action Form), and various Human Resources forms, as directed by Principal.

* Provide general work direction for office staff.

JOB SPECIFICATIONS (EDUCATION, LICENSE, EXPERIENCE, KNOWLEDGE, SKILLS, AND ABILITIES): Required: * High school diploma or equivalent for all new hires after July 1, 2006.

* Skills assessment in accordance with established OPEIU testing process.

* Actively participates in district-sponsored training when offered.

* Demonstrates involvement in continuous improvement, both personal and district-wide.

* Excellent customer service skills in person and on the phone.

* Proven organizational skills with strong attention to detail and ability to multi-task.

* Excellent written and verbal communication skills.

* General clerical skills that include working knowledge of Excel, Word, Infinite Campus, Outlook * Basic accounting skills.

* Prompt, regular and reliable attendance.

* Communicates with students, parents, co-workers, supervisors, and the community in a positive and responsive way that is consistently welcoming and enhances effective work relationships.

* Demonstrates an appreciation of diversity in all interactions and job functions * No written reprimand or higher within the past 12 months.

* Not on a Performance Improvement Plan (e.g.

Job Target and/or Plan of Assistance) * Must take part in a standardized interview process conducted by HR and the Department/Building Administration.

A score of 70% is required to pass the interview.

If the bidder does not meet the minimum threshold to pass the interview, the next qualified bidder will be invited to interview.

Desired: * Demonstrable proficiency in mail merge and label creation.

* Demonstrable skill and proficiency using any data base (Access preferred). * Multi-line phone system experience.

* Experience in a school setting.

* Knowledge of special education and due process.

* Experience with Infinite Campus TESTING: Candidates must pass the qualifying test prior to bidding.

Successful candidates must have a qualifying score in each of the following testing areas to be considered for the position: Excel, Word, Basic Office Skills and Following Written Instructions.