Office Manager

OFFICE MANAGER

Purpose: The purpose of this position is to assist the retail brokerage team by ensuring the team’s success through keeping things organized, managing the day-to-day workloads, creating and updated marketing materials. The position will also act as the executive assistant to the lead broker, as well as being the liaison between the corporate office in Dallas.

RESPONSIBILITIES (INCLUDE BUT ARE NOT LIMITED TO):

BROKER ADMINISTRATIVE:

Prepare, organize, and assemble all client tour books

Assist with placing order for aerials/maps

Prepare & organize presentations and/or meeting materials & pitches

Pull demographic information from database and organize into presentation form

Coordinate and book all work related travel & prepare reimbursement requests

OFFICE ADMINISTRATIVE:

Tend to all front desk & reception duties

Keep conference room meeting schedule

Order all office supplies/snacks and maintain monthly inventory list

Check and distribute mail

Coordinate Fed-Ex shipments

Keep office organized and in good working order

Assist in planning all company lunches, happy hours, & special events

Coordinate with Property Manager for maintenance issues and access card orders

DESIGN & MARKETING:

Design all property leasing flyers

Update and manage all property site plans

Design and order leasing signs for team

Update and add properties & tenants on SHOP website

Assist with creating and editing aerials when necessary

EXPERIENCE REQUIREMENTS:

Office Management or Executive Assistant

Microsoft Office Suite

Adobe Creative Cloud (Photoshop & InDesign) preferred.

Full-Time