Admin Assist Internal Affairs

Essential Functions and Responsibilities 1.

Composing general correspondence.

2.

Data entry related to HR and accreditation.

3.

Compiling and organizing presentation and meeting material.

4.

Assisting with the preparation of materials for receptions, conferences, and other law school related functions.

5.

Maintaining the law school administrative suite supplies and submitting supply orders online as needed.

6.

Performing errands for the law school on and off campus and to other university departments.

7.

Assisting with coordinating and executing special projects and events including, but not limited to, receptions, co-curricular tournaments, student organization events, conferences, guest speakers and distinguished visitors, and annual degree presentation ceremony.

8.

Reconciling P-Card transactions.

9.

Answering calls and greeting all constituents at the School of Law main reception desk when the receptionist is away.

10.

Assists the Associate Dean of Administration and Student Development with ensuring compliance with budgetary constraints as well as forecasting future budget needs.

11.

Other duties as assigned.

Qualifications, Credentials, and Competencies A bachelor's degree and at least one year of experience in administrative support is required.

Must be proficient in MS Office suite, file maintenance, editing, and proofreading.

Experience in an academic setting is preferred.

Effective communication both verbally and in writing.

Ability to intuitively reason, analyze information and events, and apply judgment in order to solve problems of both a routine and complex nature.

Regularly lift 10 or fewer pounds.

Proof of a valid Virginia driver's license, an acceptable DMV record, and liability insurance is required.