Payroll Coordinator

Payroll Coordinator opening at our Corporate Office in Norfolk Virginia

REPORTS TO: Payroll Manager

PAYROLL STATUS: Non-exempt

PRIMARY PURPOSE OF POSITION: Payroll coordinator responsibilities include processing timesheets, updating payroll records and answering employee questions about payments. Ultimately, you'll ensure employees are compensated correctly and on time.

Responsibilities

• Process attendance records and other documents (e.g., W-2 and tax forms)

• Check payroll information for accuracy and ensure all relevant paperwork is in order

• Coordinate with HR about changes in payroll (e.g., terminations, new hires)

• Oversee electronic payments and distribution of payroll checks

• Update data with salary or wage adjustments

• Process other financial compensations or deductions (e.g., commissions, annual bonuses, severance pay, taxes, worker's compensation)

• Handle benefit expenses, like insurance fees or paid leave

• Produce reports to upper management upon request

• Answer employee questions or complaints about salaries and payments

• Work with authorities (e.g., IRS) on audits or requests

Skills

• Proven experience as a payroll coordinator or similar role

• Familiarity with payroll processes

• Great attention to detail and outstanding analytical and numerical skills

• Good knowledge of legislation relevant to accounting and payroll (such as Sarbanes-Oxley Act or FLSA)

• Working knowledge of ADP payroll system preferred

• Comfortable with Excel (functions, data etc.)

• An analytical mind with good math skills

• Strong communication skills

• Excellent attention to detail

EDUCATION, SKILLS AND EXPERIENCE:

REQUIRED: BS/BA in accounting, finance or related field; 2-3 years' experience

SOFTWARE USED:

Experience with Paycom payroll software

MRI, Excel, Word, Outlook, Intact, Access, ADP Workforce Now, Paycom

PHYSICAL ACTIVITIES: Typing, light lifting and standing for periods of time.

EMPLOYER RIGHTS

This job description does not list all the duties of the job. You may be asked by management to perform other duties. The Company has the right to revise this job description at any time. This job description is not a contract for employment. Your continued employment with the Company remains at-will.