Legal Secretary

Stark & Stark is actively recruiting for a Legal Secretary in our Hamilton, New Jersey office. The ideal candidate will be self-directed and detailed-oriented with the ability to organize and manage multiple tasks in a fast-paced environment.

Responsibilities:

Perform the legal support duties of client intake, gathering medical records and preparing pleadings, discovery demands, discovery responses, and motions.

Professionally answer and handle phone calls and act as client liaison on practice matters.

Manage the scheduling of conference calls with attorneys, mediations, court appearances with the clients, expert witnesses, other law firms, settlement conferences, oral arguments, and trials.

Work with witnesses and other law firms to coordinate deposition and trial testimony.

Handle miscellaneous administrative duties such as composing correspondence, proofing documents, copying, filing, faxing, mailing, and handling general office duties as needed.

Process expense reimbursements as needed.

Sort and distribute department mail.

Handle other responsibilities as directed.

Qualifications

The right candidate will have at least two years of law firm experience.

Experience in Plaintiff's Personal Injury matters is preferred.

Comprehensive knowledge of Microsoft Office is a must.

The ideal candidate will be self-directed and detail oriented with a high level of accuracy.

Able to organize and manage multiple tasks in a fast-paced environment.

Ability to maintain a high level of discretion, judgment, confidentiality, professional and ethical standards in communications with both external and internal parties.

Well organized and able to see an assignment through to successful conclusion.

Self-directed; able to think analytically and solve problems with little direction.

Able to demonstrate a customer service demeanor regardless of the person or issue at hand.

Abilities

Mental reasoning, ability to solve problems, make decisions, read, write, interpret, and organize data in a fast-paced environment.

Ability to sit or stand at a desk viewing a computer screen for long periods of time, typing on a keyboard.

Ability to comprehend information visually on paper and a computer screen.

Ability to communicate via a telephone.

Ability to multitask with disciplined time management skills.

Benefits

Stark & Stark is committed to the health and well-being of its staff members. The firm offers a full range of benefits, including traditional major medical and hospitalization coverage, a prescription plan, a dental plan, a vision plan, life insurance, accidental death and dismemberment coverage, a profit sharing, and a 401(k) plan, paid vacation, and paid holidays.

Equal Opportunity Employer

Stark & Stark's policy is to make employment decisions based on merit, ability, and competence. Except where required by law, employment practices shall not be influenced or affected by an applicant's or staff member's race, color, religion, sex, national origin, age, or any other characteristic provided by law. Qualified minorities, females, veterans, and attorneys with disabilities are encouraged to apply. It is also our policy to provide a work environment that is free of harassment of any kind, including that which is sexual, age-related, or ethnic.

Mansfield Rule

As part of its continued efforts to actively recruit and advance the recruitment, development, and promotion of diverse lawyers, Stark & Stark is participating in Diversity Lab's Midsize Mansfield Rule initiative. The Mansfield Rule is named for Arabella Mansfield, the first woman admitted to practice law in the United States. It measures whether law firms affirmatively consider diverse lawyers for hiring, advancement, and significant leadership roles.

Under this initiative, we strive for a candidate pool consisting of at least 30% women, attorneys from underrepresented racial and/or ethnic groups, lawyers with disabilities, and/or LGBTQ+ attorneys. The Mansfield Rule initiative also includes a commitment by Stark & Stark to be transparent in our internal governance, particularly with our selection guidelines and job descriptions for firm management roles and committees.