Accounting Associate

Deadline to apply: Open until filled JOB INFORMATION Job Title: Accounting Associate Civil Service: No Department: Finance Department Bargaining Unit: Non-Bargaining Reports to Position: Deputy Finance Director Pay Grade: General Plan, Grade 5 Location: City Hall Overtime Status: Hourly - Paid Overtime Effect.

Date: 08/2022 FLSA Status: Non-Exempt JOB SUMMARY Provide a brief description as to the primary purpose of this job (no more than three to five sentences): Under the general direction of the Deputy Finance Director, provides a wide variety of financial recording, administrative support and technical accounts processing duties.

Assists other Finance staff with special projects when necessary.

ESSENTIAL JOB DUTIES/WORK PERFORMED List essential job functions that comprise the job; describe in terms of actions (verbs) and desired outcomes in order of most important first: * Performs accounts receivable functions such as processing cash receipts, preparing accounts receivable invoices, and monitoring accounts receivable.

* Closes and balances cash register and prepares City-wide deposit.

* Performs special assessment and delinquent fee processes.

* Verifies and processes accounts payable invoices and purchase orders, including preparing reports for City Council approval.

* Prepares checks and remittances for mailing.

* Responsible for maintaining vendor database and 1099 year-end reporting.

* Prepares Quarterly Sales Tax Returns and Fuel Tax Refunds.

* Assists with purchase of office supplies as needed.

* Administers the hotel/motel grant program.

* Maintains insurance records for city general liability, property, fleet and inland-marine policies.

* Maintains records of city-owned vehicles.

* Assists in maintaining detailed capital asset listings.

* Assists in preparing monthly department reports.

* Assists in preparing annual reports and audit workpapers.

* Performs the clerical and filing functions of the Finance Department.

* Works closely with other City departments, answering their questions regarding financial transactions, providing copies of supporting documentation, etc.

* Responds to customer inquiries in a courteous and prompt manner.

* Performs other duties and responsibilities as assigned.

REQUIRED KNOWLEDGE, ABILITIES AND SKILLS List key dimensions (measurements for success) for this position: * Ability to operate ten key calculator.

* Ability to understand and implement oral and written communications.

* Ability to establish and maintain effective working relationships with the general public and fellow employees.

* Ability to problem solve.

* Ability to take initiative.

* Ability to keep and maintain department records in an organized and orderly way.

* Ability to use computers, including word-processing, spreadsheet and specialized financial software applications.

ESSENTIAL FUNCTIONS/PHYSICAL REQUIREMENTS List key relationships (to whom and the nature of the relationship) and leadership received and from whom associated with this position: * Ability to bend, reach, climb, stoop and lift 40 pounds for filing and records retrieval.

* Ability to read, speak, write and understand English to communicate effectively and professionally with fellow employees, Boards and the general public via telephone, in written form or face-to-face.

* Ability to operate computer keyboard, calculator, telephone,, photocopier and similar electronic and manual office machines.

* Ability to sit for long periods of time for typing and computer work.

* Must not pose a direct threat to the health or safety of other individuals in the work place or citizens encountered during work.

QUALIFICATIONS List the minimum requirements to be considered for this position: * Associate's Degree in Accounting, Business, or related field of study.

* 1-year of accounting or other work-related experience.

* Must be able to obtain Surety Bond coverage.

WORKING CONDITIONS List working conditions for this position: * Works in an office environment * Works a standard work week * May be required to work some overtime upon demand of workload REQUIRED BACKGROUND CHECKS List working conditions for this position: * Sex Offender Registry * Criminal Background Check * Drug Screening * Driving Record * Pre-Employment Physical