Mill Valley Film Festival Theater Operations Manager

Job Description

2024 Mill Valley Film Festival

Theater Operations Manager

Location: San Rafael, CA (15 minutes North of the Golden Gate Bridge)

Status: Full-Time, Salary, Seasonal, Hybrid/Remote, onsite starting 9/23/24

Dates: 7/1/2024 through 10/18/2024

About CAFILM:

CAFILM supports its mission to celebrate film as art and education by presenting the annual Mill Valley Film Festival and DocLands Documentary Film Festival, exhibiting film year-round at the non-profit Christopher B. Smith Rafael Film Center in San Rafael, CA and Sequoia Cinema in Mill Valley, CA, and building the next generation of filmmakers and film lovers through CFI Education. Founded in 1978, the Mill Valley Film Festival is a world-renowned 11-day event held every October, screening over 200 innovative US and international films for over 60,000 attendees. MVFF has a stellar reputation as a filmmakers' festival with a high-profile, prestigious, non-competitive environment celebrating the best in independent and world cinema in gorgeous Northern California.

About the Job:

The Theater Operations Manager coordinates all theater venue needs during MVFF. The position is responsible for hiring, scheduling, and managing all theater venue staff (~25 people); providing the data (via balloting) for the MVFF Audience Award; and assists Festival Operations staff with basic operational needs. Reports to Festival Operations Manager and works within the Operations Department. Supported by a Theater Operations Coordinator and an Assistant.

Your Responsibilities:

Help to write the Theater Ops training manual with the Festival Operations Manager.

Develop and lead training for all festival theater staff on festival policies and procedures.

Develop and present a Theater Ops 101 for all organizational departments, including programming, development, and others.

Work with Development Department to fulfill sponsor and donor needs

Have weekly check ins with Theater Operations Coordinator and assistant to check on workload, deadlines, communication flow and overall group needs/experience

Communicate openly & frequently with the Operations Manager on work progress.

Create detailed schedules for all theater staff at all festival theater venues.

Schedule backup and "on call" theater staff as well as coverage for theater management shifts and event coordination as needed.

Supply theater staff with all necessary equipment and paperwork daily, including but not limited to posters, screening schedules, clipboards, flashlights, ballots, pencils, iPads/laptops and/or other technology.

Schedule and facilitate food and beverages for theater staff on shift.

Oversee and manage the Audience Award balloting process and provide results to the marketing department on deadline.

Create and manage a detailed schedule for theater operations volunteers, present to the Volunteer Manager, and communicate how it's working along the way.

Attend volunteer orientation, present an overview of MVFF theater operations, and assist with training volunteers.

Order and secure all theater and venue supplies, including but not limited to signage, stanchions, flashlights, clipboards, binders and easels.

Organize & distribute tech sheets, including data entry, updates, printing and binder organization.

Work with all departments (including Tech, Programming, & Development) to determine and fulfill operational needs at each venue, convey needs to venue staff.

Assist Tech Director with theater marquees throughout the Festival

Manage work and hours to end work at a reasonable time each day/night.

Submit a detailed wrap report to the operations manager and participate in post-festival wrap meetings.

Other duties as assigned by the Festival Operations Manager.

Our ideal candidate has:

Superb organizational and administrative skills.

Excellent customer service and public interaction skills.

Communication, communication, communication. You proactively share what's happening, what's working, and what's not.

Detailed, disciplined, and thorough. You have a professional appearance and demeanor with a great attitude.

Strong computer skills, with thorough knowledge of FileMaker Pro and Google Apps

Grace under pressure; can do attitude.

Strong managerial and leadership skills. You are a solid leader with a smile.

Proven skill with driving and meeting deadlines.

Ability to work within a budget prioritizing expenditures and communicating budget status.

Ability to manage time effectively and bring projects to completion despite conflicting deadlines.

Calm under pressure, managing multiple tasks with competing deadlines.

Thrives working independently and on a team.

Must have own transportation, own smart-phone, able to work nights and weekends as necessary, and work through Labor Day weekend if needed.

To apply, please submit:

Your resume including two references

A short cover letter (about 100 words), describing

Your interest in working for Mill Valley Film Festival

Your personal strengths you can bring to the position

Our Diversity, Equity, and Inclusion Commitment:

We strive for a culture where people know they are valued, can bring their whole selves to work free of oppression, injustice, harassment or discrimination, and where they experience belongingness through a common purpose.

CAFILM is an equal opportunity employer to all. We celebrate diversity and are committed to creating an inclusive environment. Our policies prohibit discrimination and harassment of any kind based on age, race, color, gender, gender expression, gender identity, religion, sexual orientation, national origin, disability, genetic information, pregnancy, military or veteran status, or any other protected characteristic as outlined by federal, state, or local laws.

Job Posted by ApplicantPro