Administrative Assistant

Job Description

Benefits:

401(k) matching

Bonus based on performance

Competitive salary

Health insurance

Opportunity for advancement

Paid time off

Job Summary

Under the Executive Director supervision, the Administrative Assistant provides high-level administrative support to clinic processes related to Medicaid, Medicare, recruitment, onboarding, and other Human Resources duties. The AA should be able to maintain confidential information and a high level of critical thinking and independent judgment is expected.

General Accountabilities:

Performs general office duties to assist in clinic administration.

Participates in the clinic recruitment and onboarding process; responsible for posting on different boards the positions open for recruitment.

Assist in new hire training and benefit enrollment.

Teams with the Accountant to ensure eligible new hires are timely enrolled on the clinics benefits.

Provides access to new hires to the clinic computers, email accounts, and Time and Attendance.

Completes and maintains Medical providers enrollment, credentialing and re-credentialing for Medicaid and Medicare.

Prepares the semimonthly clinic payroll by using the clinics HR system and discusses with the Accountant findings and discrepancies on staff information prior to submission.

Assist in annual training such as HIPAA and OSHA.

Handling of various aspects related to patients cash and credit card payments. Assist in daily deposit processing, verifying amounts, and ensuring accuracy. Cash handling experience preferred.

Teams with the Accountant and External biller on the process to ensure successful collections rates on Medicaid and Medicare claims.

Work with clinics outsourced IT to create support tickets and follow up and is the main contact person for IT needs.

Ensures that all the clinics insurance policies are timely renew each year.

Plan and schedule clinic meetings and events and assists the clinic's Executive Director to structure the agenda for monthly staff meetings and f/u on agreements.

Prepare the clinics newsletter and updates the clinics social media platforms.

The company reserves the right to add or change duties at any time.Job Qualifications

Education: Bachelors degree in general administration, Human Resources or Accounting, or equivalent combination of education and experience.

Experience with Medicaid and Medicare.

Experience on coding a plus.

Experience: 3-5 years of related experience in Health Care.

Minimum of 2 years of experience working with confidential information.Skills

Excellent verbal and written communication

Active listening

Service orientation

Coordination

Time management

Monitoring

Judgment and decision making