Human Resources Assistant

Human Resources Assistant Opportunity:

TalentWell is hiring a Human Resources Assistant for a rapidly growing medical company with headquarters in the Webster/League City, TX area. This company owns medical laboratories across Texas and Pain Management Clinics in South Houston.

This company has received various awards including USA Today's Top Work Places 2024, Culture Excellence Awards 2023 in Innovation, Woman-Led, Employee Appreciation, Employee Well-being and Professional Development, Healthcare Industry Award 2023,and Houston Chronicle Top Workplaces to Work 2023.

Please note: This position will start by or after June 24th.

Full-time, permanent role

Pay: $18-$20/hour based on experience and tenure

Schedule: Monday-Friday Day Shift

Competitive benefits: health, vision, dental, 401k matching, 3 weeks PTO,and 9 paid holidays a year

This position works within a medical corporate office located in League City, Texas (77058)

Human Resources Assistant Essential Job Functions:

Under the supervision and direction of the HR Director and Senior HR Coordinator, the HR Assistant may perform the following administrative and human resource duties:

Organize and schedule appointments for Executive and Senior Management teams

Order supplies and research new deals and suppliers; strong negotiation skills are a plus

Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies; maintain inventory tracking logs using Excel

Make travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations

Run work-related errands, including but not limited to daily mail runs

Assist in company event planning

Assist in the design of company- related documents and flyers

Maintain cleanliness of common areas (light cleaning of coffee areas, Staff Lounge, executive restroom and conference room)

Assist in the preparation of regularly scheduled reports

Maintain electronic filing systems

Submit and reconcile expense reports

Assist with HR-related tasks: new hire onboarding, employee orientation, terminations, payroll, organizational charts, compliance training

Greet and provide general support to visitors

Handle sensitive information in a confidential manner

Handle requests and queries from executives and senior management

Other job-related duties as assigned by management

Human Resources Assistant Knowledge, Skills, Abilities:

High School diploma; Associate degree in related field preferred

At least 2 years experience as an administrative assistant in an office setting or related role

Working knowledge of office equipment, like printers and fax machines

Proficiency in MS Office (Outlook, Word, Excel,and PowerPoint, in particular)

Excellent time management skills and the ability to prioritize work

Attention to detail and problem-solving skills

Excellent written and verbal communication skills

Strong organizational skills with the ability to multi-task

Self-starter that takes initiative

Creative and artistic abilities preferred

TalentWell is a National recruitment firm with headquarters located in Houston Texas. We specialize in contract-to-hire and permanent placement positions across a number of industries including oil & gas, manufacturing, and healthcare. We offer all of our employee’s excellent benefits including medical, dental, vision, and retirement plans. TalentWell is an equal opportunity employer and are committed to creating an inclusive and diverse workforce.

For internal use only: HR; HR Assistant: Human Resources; HRM; SHRM; Human Resource Management; Human Resources Assistant; Administrative Assistant; office assistant; administrative support; administrative; supplies; ordering; inventory; reporting; onboarding; orientation; event planning; scheduling; appointments;