Executive Assistant

A nonprofit organization in New York City is currently seeking an experienced Administrative professional to join their staff as their new Executive Assistant. In this role, the Executive Assistant will be responsible for managing the day-to-day operations of the CDO and CFO, including handling urgent requests directly from the CEO and other senior leaders as necessary.

About the Opportunity:

Schedule: Monday to Friday

Hours: 8am to 6pm

Setting: Hybrid (flexibility for one day remote, not Mondays)

Responsibilities

The Executive Assistant will:

Manage CDO and CFO calendars; optimize team calendars and establish standard processes for how teams leverage them

Process invoices from different vendors, reimbursements and other general expense submissions

Manage on-boarding process for new hires; coordinate time-off and timecard reporting to HR

Create meeting agendas and prepare presentation of materials for internal meetings

Maintain and order team supplies

Maintain contact lists for Boards, Fund Managers, and leadership groups; assist with email, phone messages and responses

Enter donor data and contact reports for CDO into Raiser's Edge

Lead modernization of Finance records-keeping and document management process with support of Finance leadership

Draft emails and other forms of communication on behalf of the CDO and CFO

Manage electronic and paper filing systems and maintains accurate records

Perform other duties, as needed

Qualifications:

8+ years of of experience in a Corporate and/or Nonprofit or corporate setting

High School Diploma / GED

Working knowledge of Raiser's Edge, or similar database

Microsoft Office proficient

Proven skills in Project Management

Solid problem solving and time management skills

Exceptional phone etiquette

Great interpersonal skills

Excellent communication skills (written and verbal)

Strong attention to detail

Highly organized

Desired Skills:

Bachelor's Degree