Executive Assistant

Executive Assistant

Scott Humphrey has partnered with a dynamic and rapidly growing AEC firm headquartered in Boca Raton that is seeking a highly organized and proactive Executive Assistant to provide comprehensive support to their executive team in their headquarter offices. The ideal candidate will be a self-starter with exceptional communication and multitasking skills, capable of managing a wide range of administrative tasks with professionalism and confidentiality.

Responsibilities

· Manage and maintain executive calendars, including scheduling appointments, meetings, and conference calls.

· Coordinate travel arrangements, including flights, accommodations, and itineraries, ensuring efficient and cost-effective arrangements.

· Prepare and edit correspondence, presentations, and other documents for executive review.

· Screen and prioritize incoming calls, emails, and mail, directing inquiries to the appropriate parties and responding on behalf of executives when necessary.

· Assist with the preparation and distribution of meeting agendas, materials, and follow-up actions.

· Conduct research and compile data as needed for various projects and initiatives.

· Maintain confidentiality of sensitive information and exercise discretion in all interactions.

· Collaborate with other administrative staff to ensure smooth office operations and coordination.

Qualifications

· Bachelor’s degree preferred.

· Proven experience as an executive assistant or similar role, supporting C-level executives or senior management.

· Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.

· Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.

· Strong attention to detail and accuracy in all work.

· Exceptional verbal and written communication skills.

· Ability to handle sensitive information with confidentiality and discretion.

· Flexibility to adapt to changing priorities and work effectively in a fast-paced environment.

· Professional demeanor and positive attitude.

About Scott-Humphrey

We are a national recruitment practice specializing in Construction, Real Estate, Legal, Pharma/Med Device, Digital Marketing, Creative, & Shared Services recruitment. We focus on establishing mutually beneficial partnerships with industry leaders through consistent delivery of top talent in this candidate-driven market.

We understand the challenges our candidates and clients face when working with firms lacking the agility to adapt to their partner's needs. Our goal at SH is to fill that gap by offering unique tailored solutions to each of our partners regardless of title or company size.