Fleet Administrator

Job Description

Position Overview

We are seeking a skilled and organized Fleet Administrator to oversee and manage our company's vehicle fleet. The ideal candidate will have a strong background in fleet management, logistics, and administration. The Fleet Administrator will play a crucial role in maintaining a well-functioning and efficient fleet, ensuring compliance with regulations, optimizing costs, and contributing to the overall success of our operations.

Essential Job Functions

Manage and maintain the company's vehicle fleet, including cars, trucks, vans, and specialized vehicles.

Coordinate vehicle acquisition, disposition, and replacements

Implement fleet management policies, procedures, and best practices to ensure optimal efficiency and compliance.

Collaborate with various departments (such as operations, finance, and maintenance) to address fleet needs and provide support.

Monitor and track vehicle maintenance and repairs, scheduling routine services, inspections, and repairs to ensure vehicle safety and reliability.

Maintain accurate records of vehicle information, including registration, insurance, maintenance history, and licensing.

Manage vendor relationships with vehicle dealerships, maintenance shops, fuel providers, and other service providers.

Research and recommend new fleet vendors as required to control vehicle related expenses.

Ensure compliance with all local, state, and federal regulations related to vehicle operations, safety, and environmental standards.

Handle fleet-related documentation, such as vehicle titles, registrations, permits, and licenses.

Utilize technology solutions, such as fleet management software, GPS tracking, and telematics, to enhance fleet operations and monitoring.

Coordinate driver training programs and initiatives to promote safe driving practices and improve overall driver performance.

Address and resolve any fleet-related issues, incidents, or emergencies in a timely and efficient manner.

Approve and coordinate vehicle repairs up to $5,000.

Manage corporate fuel card program including auditing & reporting on transactions and approving new fuel cards or field employees.

Manage vehicle related property damage claims, approve repairs & notify insurance companies as required.

Other duties as assigned

Required Skills and Experience

Proven experience in fleet management, logistics, or a related field.

Understanding of vehicle maintenance, repair, and safety standards.

Familiarity with fleet management software and technologies.

Excellent organizational and multitasking skills.

Strong communication and interpersonal abilities.

Knowledge of regulations governing vehicle operations and safety.

Problem-solving skills with a proactive approach to finding solutions.

Detail-oriented and able to maintain accurate records.

Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).

Valid driver's license and clean driving record.

Minimal travel may be required.