Clarenceville High School Secretary

Position Type:

Administrative and Business Office Support/Secretary/Clerical

Date Posted:

4/30/2024

Location:

Clarenceville High School

Date Available:

06/03/2024

Closing Date:

08/16/2024

District:

Clarenceville School District - website

Clarenceville School District Job Posting

POSITION: High School Building Secretary / Administrative Assistant

LOCATION: Clarenceville High School

SCHEDULE: Full-time

SALARY: In accordance with Master Agreement

Level 1 - Union Position

POSTING DATE: May 2024

DEADLINE: Until Filled

STARTING DATE: June 2024

WORK WEEKS: 52 weeks

QUALIFICATIONS

High School Diploma

Working knowledge of:

Microsoft Windows applications

Google Apps for Education

Computer word processing software

Demonstrate good oral and written communication skills and personal relationship skills

Proficient typing skills

Skilled proof-reading and office management skills

Ability to handle multi-task duties

Preferred

Knowledge of MI-STAR (Student information database system)

RESPONSIBILITIES & DUTIES

The secretary will:

Be responsible for office communications, which include, but are not limited to, the following examples:

Daily school announcements

Calendar of events

Student handbooks

Scheduling

Award certificates and programs

Correspondence

Progress reports, report cards and transcripts

School website

Transportation requests

Handle the office organization and routines in a professional manner.

Serve as the customer service contact with students, parents, staff and visitors to the school.

Represent the principal and district in customer relations.

Be able to maintain confidentiality.

Perform all tasks related to the office organization and routine.

Distribute all incoming mail and establish procedures for outgoing mail.

Maintain proper records and files.

Responsible for maintaining and processing student records (CA 60 and MiStar), including textbook, technology, student locks and locker records.

Responsible for resolving MiStar (student information database system) issues within the building.

Responsible for state reporting (e.g. CTEIS, GAD, Count Day, 31A, etc.).

Have knowledge of and be able to support attendance procedures, register new students and handle records reporting.

Be responsible for all procedures relating to substitute teachers.

Organize, order and maintain supplies.

Prepare, process, inventory and maintain copies of all purchase orders for the building.

Maintain proper accounting of school funds.

Process all time sheets.

Maintain and process all employee absence reports.

Manage the dispensing of student medications and provide first aid assistance when needed for students.

Manage the copier use, operations and supplies.

Assist administration in preparation of all materials related to Honors, Commencement, and other awards programs.

Assist parents responsible for the organization of the senior graduation party

Process and maintain all accident reports and insurance related materials.

Perform other tasks as assigned and directed by the building administrator EVALUATION:

Performance of this job will be evaluated in accordance with provisions of the Board's policy on evaluation and contract language covering support services personnel.

Method of Application: Apply online -

Clarenceville Schools is an Affirmative Action/Equal Opportunity Employer

The Board will vigorously enforce its prohibition against discriminatory harassment based on race, color, national origin, sex,(including sexual orientation and transgender identity), disability, age, religion, height, weight, marital or family status, military status, ancestry, or genetic information (collectively, "Protected Classes") that are protected by Federal civil rights laws (hereinafter referred to as "unlawful harassment"), and encourages those within the School District community as well as third parties, who feel aggrieved to seek assistance to rectify such problems. The Board will investigate all allegations of harassment and in those cases where unlawful harassment is substantiated, the Board will take immediate steps to end the harassment, prevent its recurrence, and remedy its effects. Individuals who are found to have engaged in unlawful harassment will be subject to appropriate disciplinary action.

The Board will take affirmative action to insure that applicants are employed and promoted without regard to their race, religion, color, handicap, sex, national origin, age, height, weight, or marital status.

The Superintendent has been designated to handle inquiries regarding the nondiscrimination policies. The Superintendent's office is located at 20210 Middlebelt Road, Livonia, Michigan 48152.

Attachment(s):

HS Secretary.pdf