Executive Assistant - Global Sales & Marketing

Overview:

The Executive Assistant - Global Sales & Marketing will support the SVP of Global Sales & Marketing and be responsible for a broad range of administrative and sales coordinator duties. This position will require initiative, judgment, independent decision making, as well as general sales and guest service skills. The professional in this position must project warmth and enthusiasm toward internal and external visitors. This person will be a proactive member of the team by volunteering and participating in tasks, events and committees while providing input and suggestions.

Responsibilities:

Essential duties include, but are not limited to:

Maintain all department forms, tools, shared drive, etc

Book travel & prepare expense reports as well as review all team member expense reports as well as review all team member expense reports for alignment with travel policy

Assist with variance research for monthly expenses

Prepare budget to actuals for all team travel as well as trade show expenses

Assists regions with trade show and event preparations

Answer, screen & route telephone calls and use appropriate telephone etiquette

Assists in responses to internal/external guests including letters, phone calls and coordination of in-person service recovery

Serve as a partner to other departments and assist in training administration, record keeping, etc.

Must have the ability to incorporate creative approaches to various projects by taking initiative and working independently

Assist with special projects which may include data collection, coordination, final copy preparation, distribution, etc.

Become familiar with all department functions in order to communicate on them effectively and accurately

Develop messages and effectively use vehicles to ensure consistent, integrated and comprehensive system of communications

Supports Sales team with additional duties and projects as needed and approved by the SVP of Global Sales & Marketing

Qualifications:

Two years or more of clerical/administrative experience required, college degree preferred

Advanced computer skills including Microsoft Office – Word, Excel, PowerPoint, and Outlook required

Working knowledge of Delphi/Ssalesforce preferred

Ideal background is an individual who has worked within the hospitality industry – preferably hotel sales

Must operate well in a team environment as well as perform job duties with little supervision

Ability to work flexible schedules including nights, weekends, and holidays

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Permanent