Office Manager

:

Sunrise Senior Living was again certified as a Great Place to Work® by Activated Insights. This is the 6th time Sunrise has received this top culture and workplace designation, highlighting the special place Sunrise is to be a part of.

COMMUNITY NAME:

Quincy Place

Job ID:

(phone number removed)

JOB OVERVIEW:

The Office Manager is responsible for assisting the community with business administration, human resources and system related business processes such as:

Payroll & Human Resources Administration

Recruitment Administration and Process

Financial Systems Close and Management

Business Processes-Key Controls

RESPONSIBILITIES & QUALIFICATIONS:

Responsibilities:As a part of the Sunrise team, supporting our Mission, Principles of Service and Core Values is a fundamental part of this job. Our foundational belief is the sacred value of human life. The unique responsibilities for this role include but are not limited to the essential functions listed as follows:

Payroll & Human Resources

Creates and maintains team member personnel information in appropriate systems; HRIS, Kronos, ATS

Ensures team members follow Federal, State, Local and Sunrise timekeeping policies in recording/punching hours worked

Processes payroll and submits accurate bi-weekly payroll by established schedule

Coordinates, maintains and updates team member benefits administration and is a resource to direct team members for answers and resolutions

Completes payroll reconciliation per Sunrise internal business controls

Processes and manages unemployment and worker’s compensation claims and updates claim activity as necessary

Champions the team member on-boarding and welcome orientation process, maintains personnel files and binders according to Federal, State regulations and Sunrise policy

Partners with leadership team by championing the overall recruitment process, processes candidates in the ATS system, performs background screenings, license verifications and other required screenings/verifications per Federal, State, Local regulations and Sunrise policy

Maintains training compliance and records, performance appraisal records and ongoing data entry into Sunrise University portal

Information Monitoring, Process and Systems

Sets up ongoing procedures to collect and review information needed to assist in billing and accounting support services to meet business performance results, deadlines and reporting

Financial System Close and Management

Understands and utilizes financial data and tools to accurately reflect the business performance

Follows monthly accounting calendar and scheduled tasks to ensure all financial data expectations and deadlines are met

Business Processes – Key Controls

Ensures business controls are followed with company policy and completed for each business area

Assists in providing audit materials and information as requested

Consistently meets business process deadlines

Executes business processes to ensure completeness and consistency in compliance to standard operating procedures (SOP)

Maintains and organizes audit materials and information for audit review

Completes and verifies accuracy of payroll and census reconciliation and emails to Regional Business Manager by deadline

Training, Leadership and Team Member Development

Partners in the delivery and participation in Sunrise University Training and self-study programs during the required timeframe

Develops a working knowledge of state regulations and ensures compliance through supervising and coaching team members

Ensures daily review of timekeeping practices and payroll reports

Coordinates the community performance appraisal process and reporting

Attends regular meetings; Stand Up, Cross Over, Department Head Meetings, Town Hall, Quality Improvement, and others as directed by the General Manager

Qualifications:To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed throughout this job description are representative of the knowledge, skills, and abilities required.

High school diploma or General Education Degree (GED)

Associate or bachelor’s degree in accounting, Business, Finance, or related field preferred

Three (3) or more years of experience in business office management

Supervisory and management experience including hiring staff, coaching, performance management daily operations

Ability to handle multiple priorities

Ability to delegate assignments to the appropriate individuals based on their skills, roles and interests

Possess written and verbal skills for effective communication and the ability to facilitate small group presentations

Demonstrates good judgment, problem solving and decision making skills

Knowledge of state, federal, and/or provincial employment standards and practices

Ability to perform or learn budget analysis and variance reporting

Demonstration of excellence in computer skills, Microsoft Office (Windows, Outlook, Excel) and Sunrise applications with the ability to learn new applications

As applicable, all Sunrise team members who drive a Sunrise vehicle must review and sign the Driver job description and understand the key essential duties for safety and regulatory compliance

ABOUT SUNRISE:

Sunrise Senior Living has championed quality of life in senior care for more than 30 years. We believe team members are our greatest resource and are looking for people who share our commitment to provide quality care for seniors and their families. It's no surprise that many of the world's leading experts in Senior Living entrust their career to Sunrise.

At Sunrise, you will…

Make a Difference Every Day

We are passionate about our mission — to champion quality of life for all seniors. We deliver high-quality care with a personal touch and encourage our residents to enjoy life to the fullest.

Be Part of a Uniquely Supportive Community

The care-focused environment we create for residents extends to our team members. We offer programs, rewards, and benefits to help you live your best.

Ignite Your Potential

We believe potential has no limits. We offer best-in-class leadership development programs designed to grow our leaders. We are committed to helping our team members achieve their career goals.

Apply today to learn why Sunrise Senior Living is a certified Great Place to Work®

PRE-EMPLOYMENT REQUIREMENTS:

Sunrise considers the health and safety of its residents, family members, and team members to be one of its highest priorities. Employment with Sunrise is conditioned on completing and passing a drug test (which does not include marijuana), participating in testing requirements (e.g. Tuberculosis Test, Physical Evaluation). Covid-19 and Influenza vaccination is only required to the extent mandated by applicable federal, state, and local laws and authorities.

COMPENSATION DISCLAIMER:

Selected candidates will be offered competitive compensation based on geographic location of community/office, skills, experience, qualifications, and certifications/licenses (where applicable).

Permanent