Document Coordinator

Job Description

Ace Carpentry, Inc., a prominent residential and commercial framing company located in Manassas, VA, is actively seeking a diligent Document Coordinator to join our team. The ideal candidate will exhibit a strong work ethic, be results-oriented, and possess exceptional attention to detail. This position offers an opportunity to thrive in a fast-paced environment while contributing to the efficient management of essential documentation.

Responsibilities:

· Manage document organization and retrieval systems to ensure seamless access to necessary paperwork.

· Identify and communicate lessons learned to enhance the workflow efficiency and effectiveness of document management.

· Maintain electronic files and oversee the downloading of project documents from various file-sharing platforms.

· Coordinate the timely sharing of files with relevant vendors and stakeholders.

· Log, track, and follow up on all project documents, including RFIs, submittals, subcontractor change orders, etc.

· Generate essential documents such as warranty letters and safety manuals to support project operations.

· Provide administrative support as needed.

Qualifications:

· Prior experience in document coordination or related field preferred.

· Strong organizational skills with a keen eye for detail.

· Proficiency in managing electronic files and utilizing file-sharing platforms.

· Excellent communication skills, both written and verbal.

· Ability to thrive in a fast-paced environment and prioritize tasks effectively.

· Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams, SharePoint) and other relevant software applications.

· Bilingual – English & Spanish preferred.

· Positive attitude and open mind with a willingness to learn.