Project Document Controller

Job Description

The Document Controller executes document control activities and deliverables complying with Nexus Procedures, project-specific execution strategies, and needs from both internal and external customers. It is expected that the Document Controller provide accurate and timely document processing of all project documents. This may include applying attributes, filing in organized manner within the electronic document management system, distributing to reviewers/approvers, printing hard copies as requested, tracking responses, reporting progress, and communicating with internal project team members and external clients, vendors, and contractors.

Responsibilities:

Provide document control interface between Nexus Engineering and Client document management system.

Set-Up Projects in the Nexus’ Electronic Document Management System (EDMS)

Define Users & Groups and Assign Permissions

Act as a super user for EDMS, support/train users as needed

Develop and maintain Master Document Register (MDR) through the life of the project for each project within the Nexus portfolio

Process vendor documents for record or approval

Organize Engineering and Construction Work Packages

Communicate with Engineering, Procurement, Project Management, and Project Functional Leads to ensure all document control needs are being met

Issue all applicable reports to the Project Manager and Project Controls Manager (i.e. status of reviews/approvals, overdue documentation)

Liaise with external client or EP/CM Document Control teams regarding document transmittals, sharing, indexing, management and distribution

Archive and handover project documents to internal/external customers

Qualifications:

Strong knowledge of Microsoft suite

Demonstrated ability to upload and download files from One Drive and SharePoint

Experience with engineering, architectural, and construction documents (i.e., maps, drawings, technical specifications, etc.)

Ensure customer service for each worksite is treated as a top priority

Well organized and ability to work on your own a plus

Strong written and verbal communication skills required

1-2 years’ experience working with document control and auditing preferred.

Education Requirements:

High School Diploma or equivalent required.

Bachelor’s Degree (BA or BS) in related area preferred

About Nexus

Nexus Engineering Group is a full-service, independent engineering firm focused on supporting clients’ specific project goals from concept to startup. With more than a dozen years of proven engineering and design successes, Nexus is the preferred engineering firm of choice when seeking integrity and expertise.

Nexus performs best when faced with complex and demanding projects in the refining, petroleum midstream, chemical, and manufacturing industries. Our teams have the talent and moxie to tackle all sizes of projects for local and international clients seeking to design, build, and construct highly technical and functional facilities. With more than 200 professionals that you’ll genuinely like working with, Nexus is more than just your typical engineering firm. Clients come to us for our expertise, creativity, passion, and relentless focus on their goals.

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