Receptionist

Job Description

Job Title: Receptionist

Duration: 3-6 month contract to hire

Location: ONSITE, NYC, 5 days a week

JOB SUMMARY:

Greet and properly direct all clients and guests. Be responsive to client’s needs upon arrival.

Answer a multi-line telephone and give appropriate information to callers or route calls to appropriate party while demonstrating professional telephone etiquette.

Manage multiple conference room, and guest space calendars. The management of conference space requires detail-oriented correspondence with meeting organizers and other administrative staff through an internal conference scheduling system.

Register all guests and clients properly with the building security system.

Order, prepare, and clean up catering as necessary for client meetings.

Order, track, and confirm receipt of messenger services and other mailings.

Coordinate with administrative staff and premises department to maintain the appearance of the reception area, conference rooms, pantries, and restrooms.

Provide administrative support to staff and guests including copying, scanning, faxing, drafting correspondence and assisting with travel arrangements as needed.

Complete special projects for management as needed.