Administrative Assistant

Job Description

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant includes providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities.

Responsibilities:

Answer and direct phone calls; Organize and schedule appointments; Write and distribute email, correspondence memos, letters and forms; Assist in the preparation of regularly scheduled reports, daily, weekly, monthly, annually as needed; Maintain a filing system; Update and maintain office policies and procedures; Order office supplies, search for new deals and suppliers when needed; Calendar Management; Submit and reconcile expense reports; Provide general support to visitors; Act as the point of contact for internal and external clients; Liaise with senior and executive assistants to handle requests and queries from managers; Internet/Websites-researching; Make payments & filing online; Billing Sales Orders; AR’S-Collections; AP’S-Payables; Inventory.

Manage social media platforms, including but not limited to Facebook, Instagram, Twitter, YouTube, LinkedIn and any other media deemed pertinent and impactful in our growing market; Responsible for developing and delivering social media content, as well as maintaining company website and reporting on the effectiveness. Manage Power Point presentations for new products.

Requirements:

Proven experience as an administrative assistant, minimum 5 years’ experience.

Knowledge of office management systems and procedures

Working knowledge of office equipment, like printers and scanners, among others

Technologically proficient in Microsoft applications (MS Outlook, Word, Excel, and PowerPoint, in particular); G-Suite & QuickBooks

Typing skills: minimum of 45 WPM

Extremely close attention to detail and problem-solving skills

LANGUAGE: Excellent written and verbal communication skills in English & Spanish, fully bilingual is a requirement.

Willing to surpass expectations

Able to work in a fast-paced environment without losing concentration and to handle pressure with a positive attitude,

Excellent organizational skills with high ability to multi-task and to deal effectively with a diversity of individuals at all organizational levels,

Good judgement with the ability to make timely and sound decisions.

Experience with social media platforms including YouTube, LinkedIn, Facebook, Instagram, Snapchat, etc.

Strong writing and Research skills required

Must have a "go-getter" mentality, be personable, and friendly!

Graphic design experience is a major plus, as adding custom icons/graphics to websites is preferred.

Job Type: Full-time

Salary: $18.00 - $20.00 per hour

Benefits:

401(k)

Dental insurance

Health insurance

Life insurance

Vision insurance

Schedule:

8 hour shift

Monday to Friday

Ability to commute/relocate:

Fort Lauderdale, FL 33309: Reliably commute or planning to relocate before starting work (Required)

Experience:

Customer service: 2 years (Preferred)

Work Location: One locationCompany Description

Terroir Selections is a boutique-focused, statewide family owned Florida distributor. Our philosophy is based on working with Responsible Farmers(Biodynamic, Organic, and Sustainable) as well as family owned estates. We ship everything in temperature controlled, and refrigerated logistics from the winery to your door. Our warehouse is kept very cool at 64-68 degrees as our belief is to keep the wines as close as possible to their natural state in the cellar. All of our trucks are refrigerated. We currently represent estates from 17 countries including US, Chile, Argentina, France, Spain, Italy, Germany, Austria, Lebanon, Portugal, Japan, Australia, New Zealand, South Africa, Switzerland, Hungary & Greece. We direct import over 100 producers from all over the world and by cutting out the middleman pricing we can save our customers nearly 25% on many of our fine wines from areas such as France, Germany, Spain, China, and Italy. Terroir Selections is our Direct Import Company which we are consistently developing to bring in Fine Wine Estates from around the world and also sell to other states in the US. Our story began in September 2012 after working for nearly 20 years helping to build fine wine companies in Florida, Kyle Greene decided to begin a new venture with his wife Liliana searching out for small family owned estates of the highest possible quality in which their focus was on responsible farming to build the top mid-sized family owned fine wine distributor in Florida With our growth we are consistently striving to provide the best possible service to our clients and supplier partners. Thank-you for for being a partner of the Terroir Selections family!