AP Clerk and Administrative Assistant

Job Description

We are currently seeking an AP Clerk and Administrative Assistant to join our family owned group of construction and real estate companies. The position will work closely with the Controller and will also assist the project management team and company owners.

Responsibilities:

AP invoice entry which includes scanning invoices and matching PO and receiving documents

Review vendor statements, research and resolve discrepancies

Obtaining lien waivers from subcontractors

Assist with the collection and electronic filing of subcontractor insurance certificates

Organizing and reconciling credit card statements in addition to scanning receipts

Prepare credit applications for new vendor accounts

Assist project team with the creation of purchase orders, submittals, and proposals

Other administrative duties include answering phones, office management (ordering supplies etc), miscellaneous filing, and shipping & returns.

Qualifications:

Previous experience in accounting/bookkeeping

Experience with Foundation Software or willingness to learn

Construction accounting experience (AIA billings, lien waivers) preferred

Proficient with Microsoft Excel and Word

Ability to prioritize and multitask

Solid communication skills

Strong organizational skills