Executive Assistant to Amazing Team Boutique Investment Bank

Executive Assistant to Amazing Team – Boutique Investment Bank

$100-120k base DOE + paid OT eligible + discretionary bonus + great benefits package

A wonderful, stable, and collaborative investment bank in Midtown WEST is seeking a poised Executive Assistant to join their amazing team to support a team of 3-5 executives! This is an incredible opportunity for a rockstar EA, looking for stability, great culture, and a long term ‘home’. Finance experience is required.

The Executive Assistant must have 5+ of Executive/Administrative Assistant experience – finance experience and LONGEVITY is highly preferred. The ideal candidate should be a very motivated self-starter who will carry out duties in a well-organized and timely manner.

Typical hours are 9am-5:30pm ET in their Midtown West office – 4 days in office/1 day remote work/week.

Responsibilities

Handling complex calendar management across timezones

Booking domestic and international travel arrangements, handling itineraries + visas, ground transportation, accommodations

Receiving calls, taking messages and routing correspondence

Liaising with internal and external stakeholders to schedule meetings + anticipating all requirements for the meetings, which include but aren’t limited to presentation needs, scouting venues, and catering

Handling expense reports

Special projects as needed

Requirements / Personal Characteristics

Highly responsible and reliable with a professional presentation.

Motivated self-starter, with the ability to work diligently

Attention to detail and problem solving skills.

Excellent time management skills and the ability to prioritize work.

Excellent communication and people skills.

Strong organizational, multitasking abilities and problem-solving skills.

Discretion and confidentiality.

Qualifications

4-year college degree preferred

5+ years of EA experience in finance/professional services

Microsoft Office Expert!

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