Senior Accounts Payable

Job Description:

The Senior Accounts Payable Coordinator’s primary role is to help establish standard Accounts Payable processes. Also assists the Accounts Payable Supervisor in training and mentoring existing and new team members; build knowledge of the accounts payable process and gain a greater understanding of homebuilding industry. Being highly detail-oriented, resourceful, organized and deadline-driven are skills critically important for success in this position.

Personal Attributes:

Excellent organizational skills; attention to detail, accurate and deadline-driven

Able to work well under pressure and balance multiple priorities and assignments

Able to consistently achieve high work standards, leads by example

Committed to learning, personal growth and continual process improvement

Strong interpersonal and communication skills

Flexible and adaptive to change in a dynamic environment

Highly customer service oriented and responsive – follows through to closure, accountable

High level of personal integrity, respect for others and ability to protect confidential information

Strong team-building skills including the ability to cooperate, motivate, and contribute as part of a team with representatives from multiple disciplines.

Specific Position Responsibilities

Key Result Area #1: Process Daily Overhead Expenses

Performance Standards:

Sort all invoices by divisions and put in vendor alphabetical order.

Review all invoices for proper approvals for payment, supporting documentation, and dollar amounts. Also review account coding for accuracy.

Enter invoices into Payables system and review for duplicate payments as needed.

Review batches and post to general ledger on a daily basis.

Overhead expenses include: Vendor invoices, Construction/Marketing expenses, Utilities, Discount (flooring) design center expenses, Homeowner reimbursements, Employee expense reimbursements.

Key Result Area #2: Process Priority Disbursement Requests

Performance Standards:

Invoices submitted by 10:00 am are issued a check the same day.

Printed checks are given to one/two authorized managers for review and signature.

After checks have been signed, they are mailed by 3:30 pm.

Key Result Area #3: Contract/TradePartner Payment Process

Performance Standards:

Enter progress payments into the Payables System for payment.

Send invoices that are not signed-off to the Construction/Land Coordinator for research.

Ensure appropriate waivers and supplier releases are received before releasing Vendor cycle checks.

Input all appropriate FPO’s, Customer Service work orders, debit memos and insurance allocations.

Check the system to determine if any trade checks need to be jointed.

Notify TradePartners/Purchasing coordinators in advance of check day of any supplier waiver releases that are needed.

Printed checks are given to one/two authorized managers for review and signature.

After checks have been signed, they are mailed in a timely manner to meet deadlines as per Accounting calendar.

Key Result Area #4: Process all Multiple Company Invoices

Performance Standards:

Process all multiple company invoices, including those for master accounts.

Cut checks and mail prior to due date.

Ensure all multiple company invoices have all the correct approvals and proper coding.

Coordinate with AP Team to ensure all checks are cut, returned, and mailed same day.

Key Result Area #5: Assist in training new AP Coordinators

Performance Standards:

Together with AP Supervisor, train and mentor all new members to Accounts Payable Team.

Assist in creating training manual to ensure smooth transition for new team member into AP Coordinator role.

Assist in creating 30, 60, 90 training calendar for new team members to identify successes and deficiencies.

Key Result Area #6: Check Voids in JDE

Performance Standards:

Primary responsibility for all check voids and update check void log.

Train back-up AP Coordinator and ensure coordinator is proficient.

Update Check Void procedure and have back-up test for accuracy.

Appropriately process check void in the AS400 system.

Provide analysis of reasons for voids.

Key Result Area #7: Other Miscellaneous Responsibilities

Performance Standards:

Review and organize existing 20-Day Preliminary Notices; establish a process for coordinators to review.

Manage file room adjacent to AP office on 3rd Floor, on-site storage, and off-site storage.

Schedule new years roll-over and disposition of prior year’s files.

Other special projects as assigned.

Knowledge / Skills

Minimum 3 years Accounts Payable experience

Minimum 2 years experience with JD Edwards and/or EnterpriseOne

Beginner to intermediate level Excel

High School Diploma or GED

The Intersect Group is a nationwide staffing company with a hyper focus on Information Technology, Accounting, and Finance. Founded in 2006, the privately held company leverages its knowledge and experience to help Fortune 1000, middle-market, private equity-backed, and emerging companies succeed.

Our mission is to connect great people with great companies. We provide a flexible and inspired approach to the modern workplace with an old-school commitment to succeed by serving our colleagues, candidates, clients, and community.

We are in the business of opportunity, and we believe, first and foremost, in the power of people. Our people should enjoy coming to work every day and value the client and candidate experience.

The Intersect Group is there for you, providing Information Technology, Accounting, and Finance expertise to help you tackle your critical personnel requirements through contract, contract-to-hire, and direct hire solutions.