Receptionist

Receptionist- Contract

Essential Duties and Responsibilities:

Greet and escort all guests, including clients and vendors visiting the premises; Enter all incoming guests and vendors into building security system

Answer the main phone line and forward calls to their appropriate recipients

Distribute incoming mail and preparing outgoing mail and packages

Maintain the conference room calendars and prepare the room for meetings

Oversee office inventory and order supplies as needed

Interact with vendors

Interact with building staff for any repairs

Prepare and process invoices through internal system and department credit card

As Needed:

Assist with travel arrangements (i.e. hotels, flights, and car service)

Assist with expense reports

Assist with filing of confidential documents

Ad hoc projects for various departments

Possibility to take on more responsibilities based on experience level

Professional Qualifications and Business Competencies:

Knowledge and application of Microsoft Office products

Strong written and verbal communication skills

Good interpersonal skills as the first point of contact for all employees and guests

Detail-oriented and strong organizational skills

Ability to multitask and prioritize ongoing requests