Accounting Assistant

BASIC PURPOSE:

To provide support in accounting operations by maintaining an efficient and accurate Accounts Receivable function, reconciling accounting collection records (for ACCPAC and EDMS/EREMS) within the company,

MAJOR RESPONSIBILITIES:

1. Record AR in ACCPAC and Maintain customer ledger entries in EDMS/EREMS

1.1. Review and verify posted transaction listing based on vendor code of ACCPAC under the customer ledger/deposit account.

1.2. Check all posted Credit Memos (migrated data or adjustment) and Official Receipt

reflected in EDMS/EREMS on per buyer’s ledger.

1.3. Check for any possible double posting of OR, unrecorded collection or any erroneous Credit Memo.

1.4. Ensure that all penalties, interest charges and other fees are both recorded in EDMS/EREMS and ACCPAC.

1.5. Ensure that all transaction dates are reflected accordingly,

1.6. Ensure that all reconciled buyer’s ledger is tagged in EDMS/EREMS as “reconciled”.

1.7. Reveal any deviation in terms of Irregularity in amount collected, posting of payments, process error or bugs.

1.8. Recommended to superior recording of any adjustment as follows:

1.8.1. Journal entry – if adjustment is required in ACCPAC

1.8.2. Credit/Debit Memo – if adjustments is required in EDMS/EREMS

1.9. Ensure all adjustments are documented and approved by the Accounting Manager or Accounting Supervisor (OF2) and a copy of the said approval is transmitted to AMD for filling to buyer’s folder.

2. Daily Collection Report

2.1. Ensure completeness of OR and PR series in DCR.

2.2. Ensure Accuracy of amount collected as listed in the DCR versus bank passbook or statement.

2.3. Verify completeness of all attachments of DCR’s (Reservation Agreement (pink color), Deposit Slips, PR and OR)

2.4. Ensure that all DCR are approved or signed by the Cashier and Treasury Officer or Manager.

2.5. Maintain a numerical file of OR and PR.

2.6. Account for missing DCR, Deposit Slip, OR and PR.

3. CCT Transfer

3.1. Encoding of liquidated expenses in the Tax Declaration modules of EDMS/EREMS.

3.2. Coordinate with AMD for any excess or deficiency in move in fees.

3.3. Coordinate with PMO for association dues (deposits) paid by buyers.

3.4. Verify the billing of ECLI/PMO for all association dues billing.

4. Others

4.1. Filing of documents (DCR and working paper of reconciled ledger)

4.2. Provide data dor ABP presentation requirements of the Accounting Department.

4.3. Maintain logbook of transmitted/received documents.

4.4. Perform other related functions that may be assigned by the Superior from time to time.

Summary of role requirements:

Looking for candidates available to work:

Monday: Morning

Tuesday: Morning

Wednesday: Morning

Thursday: Morning

Friday: Morning

1 year of relevant work experience required for this role

Working rights required for this role

Expected start date for role: 20 May 2024

Full time