Contract Accounting Specialist I

Job Description

General Summary

Provide accounting support for a contract. Duties may include preparing invoices, updating the accounting system, verifying monthly job costs, preparing AP reports, and assisting in the preparation of monthly and yearly financial reports.

Responsible for accounts payable processing including calculating, posting, and verifying payments. Compiles and maintains accounts payable records and vendor files.

Essential Duties and Responsibilities

Customer Funding and Billing

Prepare, enter, and track government billing invoices.

Enter invoices into the accounting system for payment.

Review and reconcile invoice discrepancies.

Setup and maintain work break down structure for non-recurring projects.

Accounts Payable

Accurately review, code, and process vendor invoices.

Perform data entry associated with accounts payable.

Perform reconciliations of open purchase orders and open purchase order receipts.

Vendor Management

Prepare Subcontract requests. Process and track subcontractors purchase orders and invoicing activities.

Maintain vendor accounts while staying in compliance with company policies and procedures.

Address and respond to vendor inquiries.

Management Support

Provide weekly and monthly operations reports to members of management.

Provide general accounting and operational support.

Prepare and analyze financial reports.

Knowledge, Experience and Skill Requirements

Basic knowledge of accounting principles

Knowledge of Microsoft Word, Excel, Jamis, Maximo, and Outlook

Strong attention to detail

Effective organizational skills

Ability to maintain confidentiality regarding financials

Proficient in Microsoft Office

Physical, Environmental and Sensory Requirements

Work environment is a typical office setting.

Physical demands include intermittent sitting, standing, and walking, and occasional bending reaching and lifting.

Limited exposure to elements such as heat, cold, noise, dust, dirt, chemicals, etc. but generally not to the point of being disagreeable.

This job description is subject to change by the employer as the needs of the employer and requirements of the job change.

We maintain a drug-free workplace and perform pre-employment substance abuse testing.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)