Accounts Payable Specialist

Job Description

About Us: #Utility is an innovative technology company that continually delivers groundbreaking digital systems for frontline professions that depend on speed, accuracy, easy-to-access data, and transparency in their work. Immerse yourself in our vibrant culture. At Utility Associates Inc., we don't just offer a job; we offer a vibrant culture in which you can immerse yourself. We foster a purpose-driven environment that values ethical practices and teamwork. Our commitment to transparency and trust-building creates a supportive and inclusive atmosphere for growth and innovation. We wholeheartedly embrace diversity, promoting inclusive harmony. We highly value work-life balance and celebrate employees' contributions within a recognition-driven culture. Join us at Utility Associates Inc. for a fulfilling experience where positive impact and collaboration shape a brighter future.

Your Role: As the Accounts Payable Specialist, you will play a pivotal role in managing the company's outgoing procure-to-pay process. Your accuracy and timeliness in maintaining financial records, processing invoices, and ensuring prompt vendor payments will directly impact the overall financial health of our organization. You will collaborate closely with other departments to reconcile accounts, resolve discrepancies, and streamline payment processes. Your attention to detail, strong organizational skills, and proficiency in accounting software are crucial for success in this role. Join us in maintaining efficient and accurate accounts payable procedures for a brighter financial future.

What You'll Do:

● Responsible for the Company’s procure-to-pay process.

● Ensuring timely, accurate, and appropriate approval of Purchase Orders in accordance with Company policy.

● Preparing other transactions posted through the AP subledger.

● Monitor our AP three-way match process to ensure the appropriateness of vendor invoices before processing payment, including reviewing transactions for appropriate GL classification.

● Assists Accounting team in identifying potential bottlenecks or issues and recommends resolutions.

● Ensures the AP vendor master information is up to date.

● Reviews and submits vendor statement reconciliations for approval; resolves vendor issues on a monthly basis.

● Maintains excellent professional relationships with vendors and internal customers and provides proactive customer service in assisting with inquiries regarding account status information and other requests.

● Reconciles the AP ledger to ensure that all bills and payments are accounted for and correctly posted.

● Reconciles the AP Bank transactions daily.

● Assists Staff Accountant with period-end close procedures, including performing account reconciliations.

● Assist Staff Accountant with external audit requests.

● Assist with special projects as assigned.

● Assist with 1099 Distribution at Year End.

What You Bring:

● Minimum of 2 years of accounts payable and analysis experience.

● Associate’s degree or equivalent

● Excellent analytical, oral, and written communication skills

● Superb attention to detail, strong planning and organization skills, and the ability to multi-task

● Self-starter with a business focus

● Must have intermediate MS Excel skills (ability to create basic PivotTables) and manipulate large data sets (VLOOKUP and INDEX- MATCH)

● Experience with ERP (NetSuite, JD Edwards, etc.) experience is required.

● Stampli experience and Certify experience.

● Aptitude for learning new systems.

● Ability to work autonomously as well as in a team environment.

Why join us? Utility provides a comprehensive program for our employees’ five pillars of well-being and benefits:

● Emotional Health: Paid Time Off – 3 weeks per calendar year

● Physical Health: Selection of ten group health plans to fit every family situation – several are fully paid for employees and dependents. Dental, Vision, Flexible Spending Accounts, and Health Savings Accounts are available.

● Social Health: Community Online Academy on a variety of courses for personal development

● Professional Health: Tuition Reimbursement for College Courses and Continuing Education Expenses

● Financial Health: Retirement Savings Plan with 100% match up to 4% with immediate vesting

● Other Benefits: Voluntary Insurance, Basic Life AD&D, Critical Illness, and Accident Insurance

● Enjoy a free chef-inspired lunch Monday through Thursday: Treat yourself to a delicious chef-inspired lunch provided by the company from Monday through Thursday, eliminating the need to worry about meal planning and preparation on those days.

Joining the team: We invite you to join our team. Help us create superior utility products that have a lasting impact on our customers' lives. To apply, please email your resume detailing your relevant experience to

Powered by ExactHire:123774