Accounting & Payroll Assistant

WE DO URGENT CARE DIFFERENTLY

On Demand Care: Immediate Care for Injuries, Illness, Primary Care and Wellness.

A Winning Culture: Supportive Teammates, Transparent Leadership, and Non-Bureaucratic Decision Making

Performance Bonuses: All Employees Work Together, See the Results, and Share in the Success

Accounts & Payroll Specialist - performs accounting and clerical tasks related to the efficient maintenance and processing of accounts payable transactions. Provides financial, clerical and administrative services to ensure efficient and accurate payment of accounts.

Education and/or Experience Requirements:

A high school diploma or GED, required

Bachelor's Degree in Finance or Accounting, preferred

Experience in accounting, preferred

Healthcare industry experience a plus

Pay and Benefits:

Paid hourly

Performance-driven bonuses paid monthly

Full-Time Benefits Eligible

Free health services provided by AFC Portland for employees, spouses, and dependents

401k at 1 year, with 3% Employer Contribution

3 Weeks Paid Time Off

Schedules:

Full-time, ~40 hrs/week

Traditional business hours Monday - Friday

Traditional office setting in Tigard, OR

What We Need: We are seeking a full-time Accounts & Payroll Specialist to work in our Tigard administrative office. We are currently seeking an organized, proactive, and team-oriented person who has great communication skills, attention to detail, and ability to accurately process data entry into a software database in a correct and timely manner. In this role, the ideal candidate will work well in a fast-paced, multi-tasked environment and have good problem solving skills and the ability to meet goals and deadlines.

Essential Functions/Major Responsibilities: The duties will be performed in accordance with policy and procedure, and function in accordance with established standards and applicable laws. The essential duties and responsibilities include, but are not limited to, the following:

Manage accounts payable & payroll email inboxes

Manage vendor relationships and communication

Maintain accounting related tracking files

Create and maintain month-end and ad-hoc data reports

Prepare monthly & ad-hoc financial statements

Handle and distribute incoming mail

Print and mail manual checks when needed

Weekly & month-end bank deposits

Assist with processing & filing payroll related items throughout the pay period

All other miscellaneous tasks & projects as assigned by management

Skill Sets Needed:

Affinity for Technology: The ideal candidate technologically savvy, adept across various platforms like Mac and PC. They should embrace learning new tech without hesitation. Ideal proficiency includes Google Suite/Workspace (preferred) or Microsoft Office Suite, along with familiarity with accounting and payroll systems such as ADP and Xero (preferred).

Quality Communication: The ideal candidate will be an excellent communicator, in writing, in person, and over the phone. This includes proficiency in spelling, grammar, and punctuation. This also includes being able to take a large amount of information and summarize it quickly both in writing and orally on a regular basis.

Organization & Task Management: The ideal candidate will demonstrate exceptional organizational skills and task management abilities. This entails effectively prioritizing tasks, meeting deadlines, and maintaining attention to detail. They should also possess strong multitasking skills and the ability to adapt to changing priorities seamlessly. Additionally, the candidate should excel in coordinating complex projects, delegating tasks efficiently, and ensuring all aspects of a project are completed accurately and on time.

Proficiency with data manipulation and spreadsheet operations: The ideal candidate will have a high level of competency in creating and managing intricate spreadsheets, showcasing a keen eye for detail and organization. This entails the ability to manipulate data effectively, employing advanced functions and formulas as needed. Additionally, the candidate should excel in structuring data in a clear and comprehensible manner, ensuring accessibility and accuracy.

Supervisory Responsibility: This position has no supervisory responsibilities.

Exhibit Company Core Values:

Commitment - Commitments are clearly made and met

Health - Healthy living for everyone is promoted through sustainable and responsible behaviors

Excellence - Excellence in everything we do

Celebrate - Celebrate wins - both small and large

Trust - Trust builds teamwork through vulnerability and respect

Safety & Wellbeing:

Alcohol and Drug-Free Policy: We are an alcohol and drug-free workplace. Offers are contingent on the successful completion of background checks and drug screenings.

EEO: AFC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

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