HRIS Administrator

Mayer Brown is an international law firm positioned to represent the world’s major corporations, funds, and financial institutions in their most important and complex transactions and disputes. We are recognized by our clients as strategic partners with deep commercial instincts and a commitment to creatively anticipating their needs and delivering excellence in everything we do.

We are a collegial, collaborative, and diverse firm where highly motivated individuals with an unwavering commitment to excellence receive the opportunity, support, and development they need to grow, thrive, and realize their greatest potential all while supporting the Firm’s client service principles of excellence, strategic partnership, commercial instinct, integrated strengths, innovation, and collaboration across our international firm.

If you enjoy working with team members whose defining characteristics are achievement, initiative, professionalism, responsiveness, and adaptability, you may be the person we are seeking to join our Global HRIS department in our Chicago office as a HRIS Administrator.

This role serves as first line of support for global HR resources and other customer department needs for PeopleSoft HCM, viDesktop, viWave, and other HR system requests and reports.

Responsibilities

Coordinates incoming requests for assistance from internal customers

Conducts global HR data audits to identify discrepancies and work to continually improve HR data integrity and capability

Plays key role in providing “best practice” guidance to data maintainers regarding usage of all HR systems

Works collaboratively with global HR leaders and team members, global HRIS team and the global IT HR Systems Development team

Maintains and updates system and training documentation and delivers end-user training on all applicable HR systems

Coordinates requests for user access rights, requests for changes to systems access and alignment with the Firm’s data privacy and security guidelines

Participates in change management programs as needed for all HR/Payroll processes

Contributes to proposed requirements using standard functional specification templates in response to approved customizations and/or configuration updates

Assists in providing test scenarios and test scripts for customizations/upgrades

Participates in functional and user acceptance testing

Compiles and analyzes US and global reports for HRIS Analysts in preparation for senior management, clients and media publications

Writes reports, analyzes data for quality control and liaises with Global HR IT Systems Development team and HR system vendors to ensure accuracy and quality of data production are maintained

U.S./Mexico HRIS Responsibilities

Develops specific expertise in areas of data integrity, data analysis and report writing

Writes, maintains and supports a variety of HR, Benefits and Payroll reports and queries

Participates in making recommendations for improving system functionality and/or processes

Works with technical and end-user staff to analyze and trouble-shoot system errors and functionality issues in all applicable HR databases

Conducts HR data audits for all systems and notifies end-users and appropriate management regarding missing or inaccurate data elements required for established procedures

Performs routine reporting to provide common data needed by department end-users and senior management, creating ad-hoc reports as necessary

Runs processes within Payroll, Benefits and other HCM applications to update systems as necessary

Provides backup to U.S. Payroll team members with data auditing and handles submission of secured data to appropriate parties

Creates, assigns, processes and tracks issues using the Firm’s Service Desk platform (ServiceNow),

Performs other duties as assigned or required to meet Firm goals and objectives

Qualifications

Education/Training/Certifications:

Bachelor’s degree in a related field. An equivalent combination of education and/or experience may be considered in lieu of the degree when the experience has been directly related to the functions of the job

Oracle PeopleSoft, ADP Training or certifications, preferred

Professional Experience:

Minimum of 3 years of related experience, required

Prior work experience in a professional services organization and/or law firm setting, preferred

Working knowledge of performance management and applicant tracking software, preferred

Technical Skills:

Proficiency in Microsoft Office products, required

Proficiency using HCM/Payroll reporting tools, required

PeopleSoft version 9.1 or 9.2, PeopleSoft Query, Microsoft Outlook, and ADP Reporting, preferred

Advanced Microsoft Excel, including but not limited to advanced functions, pivot tables, and XML templates, required

Experience with large scale HCM system implementations and/or upgrades, preferred

iCIMS applicant tracking software, preferred

viDesktop performance management, preferred

SQL, Visual Basic, HTML5 experience, preferred

Performance Traits:

Strong written and verbal communication skills, able to communicate effectively and in a professional manner with all levels of the Firm and outside vendors

Ability to work in a diverse team environment and effectively support the demanding needs of the Firm

Ability to work under pressure, meet deadlines with shifting priorities

Must be a self-starter with a high level of initiative

Strong customer service skills, able to anticipate needs and exercise independent judgment (for exempt roles, when applicable)

Strong attention to detail, organizational skills and the ability to handle multiple projects

Maintains confidentiality and exercises discretion

Exercises solid strategic thinking and problem-solving skills

Physical Requirements:

May require occasional lifting of up to 20 lbs.

Full Time