Legal Secretary

What we are looking for:

An experienced legal secretary to provide administration and coordination assistance and support to the attorneys.

Key Responsibilities and Duties includes but not limited to:

Provide administration and coordination assistance and support to the attorneys;

Filing, organising, and maintaining documents, case files and law libraries;

Opening and closing of legal files in accordance with the legal practice;

Organise and maintain legal files in accordance with the legal practice;

Assist in handling legal administration requirements;

Assist in the preparation and processing of legal documents;

Apply to court for hearing and trial dates;

Prepare, serve, and file court documents;

Prepare legal documents such as notices and letters;

Check and monitor standing instructions;

Print all correspondence, pleadings and documents and file same in physical / hard copy files;

Ensure documents dispatched are accurate;

Create new matters on Ghost Practice and provide fee earners working on matters with matter numbers;

Manage incoming mail and documents;

Liaise with messenger / driver;

Arrange consultations with clients and update them on the status of their matters;

Assist in contacts register by making sure they are in place and up to date;

Assist in maintaining legal opinions database;

Assist the attorneys with legal research;

Administrative support;

Will be required to manage reception when necessary.Required Qualifications, Experience and Competencies (Knowledge, Skills, and Attributes):

Legal qualification would be advantageous;

8 to 10 years relevant experience;

Experience in using Ghost Practice and Caselines / Court Online;

Excellent computer proficiency (MS Office Word, Excel and Outlook);

Excellent verbal and written communication skills, including ability to effectively communicate with internal and external personnel and clients;

Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices;

Administration and coordination experience;

Exceptional telephone etiquette;

Organisational skills;

Problem-solving skills;

Time management skills;

Excellent typing skills;

Project management skills would be advantageous.Required Attributes:

Adaptable and organised;

Digitally savvy;

Must be able to work on different projects simultaneously;

Extreme attention to detail;

Willing to work extra hours in a high-pressured environment.