BUSINESS COORDINATOR, RIGA

Job introduction

Working in the newly created Production and Business Management Team, the primary objective of the Business Coordinator role is to support the business (news teams) and its key stakeholders in delivering world-beating journalism 24/7/365.

BBC World Service is an international news provider, part of BBC News, delivering a wide range of language and regional services on digital, TV and radio. It reaches a weekly audience of around 364 million around the world, helping them make sense of the world we live in.

The Business Coordinator role will be based in Riga, providing World Service editorial teams in the region with a wide range of business management services and supporting the delivery of impartial and independent journalism to audiences in 8 languages including Ukrainian, Russian, Serbian, Uzbek, Kyrgyz, Turkish.

As the BBC World Service is undergoing transformation, the immediate priority will be to support the move to the new business support model, establishing new ways of working in your relevant patch. Ongoing, you will also work with the Business Partner and Business Advisor to ensure that the business management services remain fit-for-purpose, continually adapting to evolving customer and business needs.

Main responsibilities

Reporting to a Business Advisor based in the UK, the Business Coordinator will partner closely with a number of team leaders in the region to support their teams on key business management activities, including:

Carry out delegated business administrative tasks including managing onboarding and offboarding of our staff and freelancers, raising IT support requests, production bookings, organizing equipment hire and other tasks as required.

Support the Business Advisor in monitoring allocated budget, headcount and other activities in your relevant patch.

Collate specific Management Information (MI) and produce routine reports on spend, staff movement, absence etc., using relevant trackers, templates and formats as directed.

Provide programme areas with logistical support for their deployments and issuing relevant paperwork where appropriate.

Provide general guidance and advice to support policy compliance, working with the Executive Bureau Manager, divisional specialists and the wider Production and Business Management community as required.

Support the business with the delivery of strategic projects and other ad-hoc activities as necessary.

Are you the right candidate?

You will have demonstrable experience of providing administrative support in an international organization; highly organised with a proactive approach, an ability to work with limited supervision and to coordinate a busy workload with conflicting priorities and tight deadlines. In addition:

Essential business and finance skills - able to prepare, manage and/or monitor specific output and production resource plans and budgets.

Ability to understand and translate large amounts of data into a variety of reporting formats, ensuring deadlines are met and information provided is accurate, timely and in consistent formats.

Experience in building and maintaining good working relationships with stakeholders and professional support functions.

Strong IT skills and extensive experience of using Office package, Excel in particular (good working knowledge of SAP will be an advantage), as well as the ability to learn BBC systems.

Flexible can-do approach and ability to communicate effectively with local and remote teams both orally and in writing in English and local language.

Keen interest in news current affairs or media sector experience (desirable).

Package detail

Job title: Business Coordinator

Job reference: 15688

Band: C

Contract type: FTC until December 2024

Location: Riga, Latvia

Final day to apply: 26th May 2024

This is a hybrid role which requires you to work 2-3 days on-site.

Any offer of employment with the BBC will be conditional upon you having the right to work in Latvia. Local terms and conditions apply.

About the BBC

We don’t focus simply on what we do – we also care how we do it. Our values and the way we behave are important to us. Please make sure you’ve read about our values and behaviours:

Diversity matters at the BBC. We have a working environment where we value and respect every individual's unique contribution, enabling all of our employees to thrive and achieve their full potential.

We want to attract the broadest range of talented people to be part of the BBC – whether that’s to contribute to our programming or our wide range of non-production roles. The more diverse our workforce, the better able we are to respond to and reflect our audiences in all their diversity.

We are committed to equality of opportunity and welcome applications from individuals, regardless of age, gender, ethnicity, disability, sexual orientation, gender identity, socio-economic background, religion and/or belief. We will consider flexible working requests for all roles, unless operational requirements prevent otherwise.

We don’t focus simply on what we do – we also care how we do it. Our values and the way we behave are important to us. Please make sure you’ve read about our values and behaviours:

Diversity matters at the BBC. We have a working environment where we value and respect every individual's unique contribution, enabling all of our employees to thrive and achieve their full potential.

We want to attract the broadest range of talented people to be part of the BBC – whether that’s to contribute to our programming or our wide range of non-production roles. The more diverse our workforce, the better able we are to respond to and reflect our audiences in all their diversity.

We are committed to equality of opportunity and welcome applications from individuals, regardless of age, gender, ethnicity, disability, sexual orientation, gender identity, socio-economic background, religion and/or belief. We will consider flexible working requests for all roles, unless operational requirements prevent otherwise.