Documents Administrator (Part-Time)

Job Description

The Documents Administrator assists the Project Managers, Construction Directors, and overall Project Team (including Managing Director and Director of Development) in the day-to-day administrative operations of their respective projects. The work primarily involves assisting in review of contractor pay applications, maintenance of the development filing database (box.com), bid package compilation. Specifically in regarding to contractor pay applications this role will be responsible for reviewing compliance with lien waivers.

This role is fully remote and is 20 - 25 hours per week. Schedule can be flexible but prefer M-F,10am - 2pm.

RESPONSIBILITIES:

• Collect and track lien waivers (Primary GC, Subs & Lower Tiers) reconciling all on a monthly basis

• Set up contracts in Yardi

• Manage change order uploads in Yardi

• Manage change order approvals in Yardi

• Assist Subcontractors with billing and insurance questions

• Process weekly invoices for assigned projects

• Update forecasts in Yardi

• Maintain subcontract files on the network

• Assist in project closeout

• Make sure administrative policies and procedures that are currently in place are followed by the Project Team and Subcontractors

• Other tasks and responsibilities as assigned

SKILLS:

• Excellent Verbal and Written Communication Skills

• Highly Organized

• Ability to use computer programs: MS Office, Adobe, Yardi, Smartsheets, etc.

• Meet deadlines and adjust as needed.

• Self-motivated

• Team oriented

QUALIFICATIONS:

• Minimum of Associate's Degree

• Administrative experience with a General Contractor preferred

• Previous experience in Yardi is helpful but not required

$25/hr