Executive Assistant - Development Department (Memphis, TN)

Job Description

Executive Assistant – Development Department

National Headquarters - Memphis, Tennessee

This position provides administrative support to the NHQ- Development Leaders. It also serves as a key member of the Executive Assistant team at National Headquarters that works together to provide executive, administrative, and operational support to all members of the development team. This person is a primary point of contact for coordinating information requests, preparing correspondence, receiving visitors, arranging meetings, conference calls and travel arrangements, and other duties as assigned.

Duties and Responsibilities:

Works directly with the Human Resources and Legal departments to assist in implementing certain employee programs and activities.

Maintains calendars, schedules appointments, arranges travel, drafts, and prepares correspondence, answers, and directs incoming calls, coordinates bill payments, prepares expense reports and credit card statements as well as assists with day-to-day operations.

Prepares reports, correspondences, presentations, and other communications, as needed.

Provides backup coverage and support for other executive staff, as required.

Other administrative duties as assigned.

Qualifications:

Applicants must have at least five years of relevant experience as an Administrative/Executive Assistant, Project/Program Coordinator, or similar position in a medium-sized or large organization, and have excellent interpersonal, oral, and written communication skills. A high school diploma is required, an Associates’s or Bachelors’ degree is an advantage. The ideal candidate should be detail-oriented, self-motivated, have excellent organizational skills, exceptional judgment, discretion, and confidentiality, and be able to work independently as well as in a team environment. Strong computer skills including Microsoft Office Suite are required. Must be willing to work occasionally after hours or on weekends.

Reporting and Location: This position reports to the Chief Development Officer and works from the national headquarters in Memphis, TN. Candidates must be willing to work hours that extend outside of the typical workday and workweek throughout the year.

Salary and Benefits Package: Salary commensurate with experience. We work hard to encourage everyone at Ducks Unlimited to bring their authentic selves to work every day. DU offers an exceptional benefit package that includes comprehensive group medical, prescription, dental, and vision insurance, including spouse and dependent coverage; minimum three weeks paid vacation to start; paid sick leave and 10 paid holidays; 401(k) plan (including partial employer match); and tuition reimbursement.

Application Instructions: Apply by Sunday, June 2, 2024, submit a cover letter indicating why you are interested in the position and a resume highlighting your qualifications. For internal candidates, log into with your employee credentials, click MYSELF, TALENT, CAREER CENTER and follow the prompts to APPLY. For external candidates, visit select the job title and follow the prompts to APPLY.

Applications will be considered as they are received, with Monday, July 1 2024, being the anticipated start date. For more information regarding this position, please contact Human Resources at .

DUCKS UNLIMITED, INC. IS AN EQUAL OPPORTUNITY EMPLOYER

It is the policy of Ducks Unlimited, Inc. to afford equal employment opportunity to all qualified persons regardless of race, color, religion, gender, national origin, military status, disability, age, or genetic information except where age or gender is a bona fide occupational qualification as allowed by the Civil Rights Act of 1964. It is the policy of Ducks Unlimited, Inc. to afford equal employment opportunity to all qualified persons regardless of race, color, religion, creed, national origin, ancestry, sex (including pregnancy, childbirth, lactation and related medical conditions), sexual orientation, gender, gender identity, gender expression, age (40 or over), disability (physical, mental or visual), genetic information, marital status (including registered domestic partnership status), military and veteran status, immigration status, or any other category protected by federal, state or local law.