Administrative Assistant

Job Description

BrightFarms is The Place to Grow!

At BrightFarms, we’re on a mission to revolutionize the way leafy greens are grown. But we don’t just want to grow great-tasting greens, we want them to do good as well: for the planet, for the health of people, and for the well-being of our employees. We give BrightFarmers the tools, training, support, and opportunities they need to do better for themselves and the world every day. Because when you do good for your people, they do good for the world.

BrightFarms is a national leader in the booming indoor farming industry, transforming how produce is grown and delivered with its expanding network of high-tech, sustainable hydroponic farms. We currently operate six high-tech greenhouse farms, with four new regional salad greenhouse hubs breaking ground to begin opening in 2024. BrightFarms' fresh lettuce options, from classic greens to crunchy mixes and salad kits, are available in more than 3,700 retail stores across the East Coast and Midwest.

The Administrative Assistant will be responsible for performing a variety of administrative and clerical tasks that help support Managers and employees and contribute to the efficient operations of our Greenhouse in Yorkville, IL.

Specifically, you will:

Assisting and managing daily office needs:

Maintain long-term storage and protection of records

Greet people entering and ensure proper check in

Filing paperwork onto ADP and in paper files

Inventory control and ordering supplies

Tracking expenses

Support Associates and Workforce

Open requisitions for new positions and assist in recruiting function

Manage and prepare new employee paperwork

Organize training and celebration events for staff

Communicate benefits information

Manage ADP Workforce Now HRIS for accuracy

Support compliance efforts in safety, food safety, and HR

Maintain logs and communicate any issues

Assist ILG and EHS in Workmans compensation and Injured employee return to work program

Ensure that site leadership, employee supervisors or leads and injured employee complete Injury report form and Supervisors Investigation report

Create and Manage site specific slack human safety channel "ILG Injuries"

Maintain onsite, all paper work related to injured employees and also medical records of employees including vaccinations and other records related to work only

Fill and report out (email) insurance claim form for injuries requiring medical care (EHS will assist in this and all other responsibilities)

The ideal candidate:

Strong computer skills including Microsoft Excel, Word, PowerPoint

Strong organizational skills including filing and time management

Two years’ experience in office skills

Preferred Qualifications:

Two years’ experience in office skills

Associates Degree in Business or Agriculture related capacity

Human Resources education / experience; SHRM certification ideal

Working conditions / Environment / Travel / Schedule required

This position is forty hours a week with occasional overtime. 80% of job duties are in an office environment, 20% is in the greenhouse and head house.

Some Saturday hours required.

Come grow with us - the future is BRIGHT!

BrightFarms is an Equal Employment Opportunity employer - All qualified applicants/employees will receive consideration for employment without regard to that individual’s age, race, color, religion or creed, national origin or ancestry, sex (including pregnancy), sexual orientation, gender, gender identity, physical or mental disability, veteran status, genetic information, ethnicity, citizenship, or any other characteristic protected by law.