SSBCI Contract Manager

Job Description

*Applicants MUST submit a cover letter with resume to be considered.

*This position will require in-office presence. Hybrid work schedules may be possible based on specific job duties and consistent with ESD policy.

BASIC FUNCTION:

Manage ESD New York State Small Business Credit Initiative (SSBCI) procurement process and contract administration. Ensure compliance with Public Authorities Law, NYS Finance Law, NYS Tax Laws and ESD Procurement Guidelines; and oversees all procurement training and policy implementation.

WORK PERFORMED:

Review and sign off on competitive solicitation advertisements, RFP’s, RFQ’s, NYS Contract Reporter Ads, Contract Reporter Exemptions and Notices to Proceed, to ensure compliance with Public Authorities Law, NYS Finance Law, NYS Tax Laws and ESD Procurement Guidelines.

Maintain procurement record for solicitations of goods/services over $50,000.

Manage and document source selection process.

Review and sign off on Commitment Request Packages to ensure compliance with ESD Procurement Guidelines for goods and services over $50,000.

Manage purchase request/purchase order process of goods and services up to $50,000.

Prepare quarterly and annual procurement reports.

Control, expedite and report on the routing of commitment request packages.

Update and monitor Contract Administration’s report on active contracts.

Audit contractual and non-contractual requests for payment to verify compliance with contract terms and conditions.

Approve and release via Peoplesoft Financial System payment authorizations to facilitate accurate disbursements to vendors.

Provides overall cradle to grave procurement and contract management oversight of SSBCI procurements.

Other projects as assigned by Department Head.

MINIMUM REQUIREMENTS:

Education Level required: bachelor’s degree in business administration, Accounting, Economics or Finance preferred. Associate year degree with a minimum of 5 years’ experience; Or any equivalent combination of direct relevant experience and/or education from which comparable knowledge, skills and abilities have been achieved. Public sector experience a plus.

Experience required: 3- 5 years. Procurement field preferred.

Knowledge required: Knowledge of public sector procurement practices, policies, procedures, and internal controls. Excellent written and oral communication skills a must.