Submittal Coordinator

ECC is seeking candidates for a Submittal Coordinator I position. This position is responsible for providing support and coordination of project submittals, associated administrative duties, and special assignments. This position will:

Under direct supervision, produce project reports, plans, and other submittals for internal review and client submission, following established procedures

Perform technical editing, formatting, production, creating CDs, and uploading of documents to websites, following client templates and procedures

Perform review of numerous project documents including checking formatting, grammar, acronyms/abbreviations, references, as well as making sure figure/table/appendices are referenced correctly

Catalogue submittals and maintain document library

Arrange and participate in project meetings, and take meeting notes, as required

Perform miscellaneous duties as assigned

Maintain budget and schedule for assigned tasks

Utilize Microsoft Project to prepare and update schedules

Preparation and/or update of data tables and trend graphs in Microsoft Excel

Meeting support for client and/or public meetings - including preparation of newspaper advertisements/mailings; meeting facilitator; preparation of meeting minutes, and tracking of action items

In addition to the accountabilities above, other responsibilities, tasks, and deliverables may be assigned to the incumbent of this position

Basic Requirements

Adept at responding to critical requests, limited turnaround times, and demanding deadlines

Ability to follow through on competing priorities and tasks

Intermediate knowledge of grammar, punctuation, and spelling

Strong written and oral communication skills

Excellent organizational skills and ability to multi-task

Competent in using Microsoft Office products, email systems, and internet

One year of experience preparing, writing, and editing technical documents

Education: This position requires an Associate’s degree or equivalent. An equivalent combination of education and experience may be substituted for this requirement.

Preferred Proficiency Requirements

Certificate in Technical Writing or a related credential

Bachelor’s degree

The targeted base pay rate for this position at ECC ranges from $21.50 to $26.45 per hour.

Actual salary offered may be affected by education, training, certifications, experience, skills, level of responsibility, and location.

Benefits Offered – full-time positions

Medical/Dental/Prescription/Vision Insurance

Life Insurance, Long Term Disability Insurance

Paid Time off and Holiday Pay

401k with deferral matching, ESOP, Student Debt Reduction Program

Flexible Spending Accounts (FSA)

Educational Assistance, Mentorship Program, ECC University

Employee Referral Bonus Program

Company-matching charitable giving program