Bilingual Administrative Assistant

Job Description

Job description

Office Administrator (Bilingual)

We are a leading provider of advanced heating solutions for industrial and commercial applications. Our innovative products are designed to deliver reliable and efficient heating performance, ensuring the safety and productivity of our client's operations. We pride ourselves on delivering exceptional customer service and cutting-edge solutions tailored to our customers unique needs.

We are seeking a highly organized and detail-oriented Office Administrator to join our team. As an Office Administrator, you will play a crucial role in ensuring the smooth day-to-day operations of our office.

Your primary responsibilities will include managing administrative tasks, coordinating office activities, and supporting various departments as needed. The ideal candidate should have excellent organizational skills, strong communication abilities (English and Spanish), and a proactive approach to problem-solving.

Responsibilities:

Perform general administrative duties, such as answering phone calls, responding to emails, and managing office correspondence.

Maintain office supplies and equipment, ensuring inventory levels are adequate.

Coordinate and schedule meetings, conferences, and appointments.

Assist with travel arrangements and accommodation bookings for staff.

Prepare and distribute internal communications, memos, and reports.

Support HR activities, including maintaining employee records and assisting with onboarding processes.

Collaborate with various departments to ensure effective communication and coordination.

Handle incoming and outgoing mail and packages.

Provide administrative support to senior executives and managers as needed.

Qualifications:

Associate degree in office administration or related field is a plus.

Proven experience as an office administrator, office assistant, or in a similar administrative role.

Fluent in both English and Spanish, with strong verbal and written communication skills in both languages.

Utilize accounting packages (e.g., QuickBooks, SAP) for basic financial tasks, such as invoicing, expense tracking, and generating reports.

Assist with basic bookkeeping tasks, such as data entry and reconciling accounts.

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.

Excellent organizational and time management skills, with the ability to prioritize tasks effectively.

Strong attention to detail and accuracy.

Excellent verbal and written communication skills.

Ability to work independently and collaboratively in a fast-paced environment.

Strong problem-solving skills and the ability to handle multiple tasks simultaneously.

Prior experience in a manufacturing or technology company is desirable but not mandatory.

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Job Type: Full-time

Pay: $18.00 - $20.00 per hour

Compensation package:

Hourly pay

Overtime pay

Weekly pay

Experience level:

5 years

Work Location: In personCompany Description

Express Employment Professionals puts people to work in all types of jobs. When you work with Express, you build a relationship with a team of employment professionals in your community who have, in turn, built personal relationships with the businesses that are hiring. Whether you're building a new career or looking for a short-term job to supplement your income, we offer the flexibility to work the way you want, and you'll never pay a fee to Express for our services and support.