Project and Events Coordinator

Are you passionate about making waves in the events and project management scene? Do you thrive on creating seamless experiences and want to collaborate with a team dedicated to excellence? Look no further! Our client, a leading organization with a global presence and millions of supporters worldwide, is seeking a dynamic Project and Events Coordinator to join their team. In this role, you'll be at the heart of their mission to create exceptional experiences and forge connections worldwide.

Responsibilities:

Recruitment

Identify suitable advertising channels and the creation of job advertisements

Manage training day logistics (attendees, venues, technical requirements, lunch, printing)

Administration

Prepare files for monthly imports of donations

Generate S18A certificates for eligible donations

Identify income from individual giving donors

Human Resources

Manage contracting processes with fundraisers

Ensure fundraisers have relevant company policies and manage fundraiser leave days

Field Operations

Monitor collateral of fundraisers

Visit the team at least once a week

Assist in moving stand set as necessary

Manage site relationships and manage pool car bookings

Travel

Plan travel details (transportation, accommodation, allowances, airlines) and ensure traveler compliance with policy

Manage booking processes for travel and external excursions

Invoices and Finance

Handle supplier, Sales Manager, and Fundraiser invoices

Raise purchase orders

Manage supplier relationships and handle cash sale/donor invoicing

Event Management

Assist with event management for donors

Manage face-to-face fundraising events

Handle event administration (payments, supplier documentation) and source venues

Manage RSVP list and manage catering, sound, and other supplier aspects

Miscellaneous

Source gifts and assist with supplier vetting

Manage bulk SMS communications

Requirements:

ND/B Degree (Marketing/Business Management/Social Science) or similar.

5 years of Administration and Project/Event Management experience.

Expertise in Microsoft Excel.

Strong administrative and project/event management skills.

Good planning and organizing abilities.

High EQ and problem-solving skills.

Team player with an energetic, passionate, and self-confident attitude.

Strong personal values and a genuine motivation for making a positive impact.

Self-aware, self-motivated, and open to feedback and coaching.

Ability to influence others through compelling conversations and good interpersonal skills.

Able to manage conflicting deadlines with attention to detail and resilience with high energy levels.