Front Office & Admin Executive

At Chai Point (Mountain Trail Foods Pvt Ltd.), we’re looking for individuals who want to discover their purpose, provide them with opportunities to find explore and strengthen their skills, while still having a lot of fun and bonhomie.

Designation: Front Office/Admin Executive

The role of an Administration Executive is crucial in ensuring the efficient operation of an organization's administrative functions. A successful candidate should possess a combination of administrative, organizational, and interpersonal skills to effectively fulfil the responsibilities of the role.

Responsibilities:

Office Management:

Oversee the day-to-day operations of the office, ensuring smooth functioning.

Maintain office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing, and expediting orders for supplies, and verifying receipt of supplies.

Coordinate with vendors and service providers for office maintenance, repairs, and other facilities-related issues.

Manage office equipment and arrange for repairs or servicing when necessary.

Maintain a clean and organized office environment.

Administrative Support:

Provide administrative support to various departments as needed.

Assist in organizing events.

Handle incoming and outgoing correspondence.

Human Resources Assistance:

Assist the HR department in recruitment processes, such as scheduling interviews, conducting background checks etc.

Maintain employee records and ensure compliance with HR policies and procedures.

Financial Administration:

Assist in managing office budgets, including tracking expenses and preparing reports.

Process invoices, expense claims, and reimbursements in a timely manner.

Coordinate with the finance department for payment processing and other financial matters.

Communication and Coordination:

Serve as a point of contact between employees, management, clients, and external partners.

Respond to inquiries and requests from internal and external stakeholders promptly and professionally.

Compliance and Documentation:

Ensure compliance with company policies, procedures, and regulations.

Maintain accurate records and documentation, both electronic and hard copy, as required by law or company policies.

Must Have:

1-2 Years of experience.

Energetic, passionate and a go-getter.

Proven experience in an administrative role, preferably in a corporate environment.

Excellent organizational and time management skills.

Strong people skills with an ability to manage stakeholders.

Strong communication and interpersonal abilities.

Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software.

Attention to detail and ability to multitask effectively.

Familiarity with basic accounting principles and office management procedures.

Ability to maintain confidentiality and handle sensitive information with discretion.

Adaptability and willingness to take on new challenges as needed.