Finance Coordinator - Soho House São Paulo

The Role...

We are seeking a detail-oriented and proactive Accounts Payable Coordinator to join our finance team. The Accounts Payable Coordinator will be responsible for overseeing the accounts payable function, ensuring accurate and timely processing of vendor invoices and payments, and maintaining strong vendor relationships. The position will be reporting to the Finance Director in Brazil.

Main Duties...

Process vendor invoices and expense reports in accordance with established policies and procedures, verifying accuracy, completeness, and appropriate authorization.

Review and reconcile vendor statements, resolving discrepancies and ensuring all outstanding balances are addressed promptly.

Coordinate with internal departments to obtain necessary approvals and documentation for invoice processing and payment authorization.

Prepare and process weekly payment runs, including ACH payments, and wire transfers, ensuring timely and accurate disbursement of funds.

Maintain vendor master data and ensure compliance with tax regulations and reporting requirements, including withholding tax (IRRF) and social security contributions (INSS).

Respond to vendor inquiries and resolve payment-related issues in a timely and professional manner, fostering positive vendor relationships and ensuring satisfaction.

Assist in month-end close activities, including accruals, reconciliations, and reporting, to support accurate financial reporting and analysis.

Assist with internal and external audits, providing support and documentation as needed to ensure compliance and audit readiness.

Required Qualifications

Bachelor’s degree in accounting, Finance, or related field preferred; equivalent work experience may be considered.

Minimum of 2-3 years of experience in accounts payable or finance roles, preferably in the hospitality industry or a similar environment.

Proficiency in accounts payable processes and procedures, including invoice processing, payment disbursement, and vendor management.

Familiarity with Brazilian tax regulations and reporting requirements, including IRRF and INSS.

Strong analytical skills and attention to detail, with the ability to accurately reconcile accounts and resolve discrepancies.

Excellent communication and interpersonal skills, with the ability to collaborate effectively with internal stakeholders and external vendors.

Proficiency in Microsoft Excel and accounting software; experience with ERP systems (e.g., SAP, Oracle) CM Flex is a plus.

Fluency in Portuguese, English is a plus.