Purchasing Assistant

PRIMARY RESPONSIBILITIES

The Purchasing Assistant performs the day-to-day and monthly functions of handling and processing orders from researching potential suppliers to processing and tracking invoices.

ESSENTIAL FUNCTIONS

Prepare and place orders using PMO’s PO system for non-inventory orders.

Assist in the negotiation of products, quoting products and working with vendors for cost effectiveness.

Create and maintain Kanban for non-inventory items.

Compare packing slips with purchase orders for accuracy.

Assure vendor base is reliable and cost effective by monitoring cost, quality and delivery.

Maintain vendor contact listing.

Perform various administrative/ clerical duties.

Assure procurement procedures are followed.

Compare invoices with purchase orders for accuracy.

Receive and process non-inventory invoices by PO or periodical (monthly) system.

Maintain daily and monthly records of non-inventory purchases both on paper and the computer.

Evaluate non-inventory suppliers by cost, quality, and delivery.

Prepare and place inventory orders according to supplier-based system.

Perform monthly maintenance of inventory status (comparing and clarifying discrepancies between supplier and PMO)

Perform other duties as needed.

QUALIFICATIONS AND REQUIREMENTS

High school diploma/GED.

Energetic hard working, aggressive attitude.

Ability to read, write, and perform basic mathematical functions.

Purchasing experience preferred.

Proficient in all Microsoft business applications.

Excellent communication and organizational skills.

Previous experience in a manufacturing environment.

Willingness to cooperate and work in a strong team environment.

ENVIRONMENTAL CONDITIONS

Primarily inside office environment.

Climate controlled.

Occasionally must enter the manufacturing plant with exposure to noise, heat, cold; must wear personal protective equipment (hats, safety glasses, steel toe shoes).