Finance Operations Specialist

Description

Accounting/Financial Operations Specialist

San Jose, CA (Onsite)

Description of role:

Overall support of financial, reporting, system administration, and operations of the General Affairs (GA) group.

Principle Functions:

Provide direct accounting and operation support such as expense tracking, accounting system administration, invoice processing, vendor registration, vendor management, month-end processing, reconciliation, contract execution, and budget management

Provide financial operations support in tracking annual capital & expense spending including annual budgeting

Provide financial analysis support in reviewing business operations and spending data with a solid understanding of income statement analysis

Create and maintain key financial templates including reports for ad-hoc assignments for team support

Provide support in business operations and projects financial review including financial statement and comparison analysis

Participate in the development of programs, systems, and projects to increase the efficiency of processes and operations

Provide internal process support in submissions related to invoice payments, creation of budget requests, purchase requests & purchase orders, PUMIs, and all other financial functions • Manage projects and programs as assigned

Communicate and work across teams for collaboration with Finance & Operations groups i.e. Purchasing, Accounting, Legal, Tax, Engineering, and HR.

Required Qualifications:

Bachelor’s degree from an accredited college or university in accounting, finance, business, or related fields

At least two years relevant experience or at least five years professional experience

Familiarity with financial operations, facilities, and office services functions, with direct experience in a facilities department preferred

Need to be a strong Excel user, (Vlookup, Pivots)

Previous exp with SAP, Oracle Database preferred, looking for one with advanced data analysis and Tableau experience

Preferred Qualifications:

Excellent communication (verbal and written) and interpersonal skills

Proficient with computer software programs including Microsoft Excel, PowerPoint, Word, and Outlook

Work well under pressure and within time constraints in a fast-paced environment

Ability to multi-task with attention to details

Ability to build relationships with both internal and external customers

Excellent analytical and organizational skills

Capable of working with ambiguity and change